Accounts Receivable Clerk

Responsibilities: Invoicing and Credit Notes: Review client orders to ensure they comply with agreed Credit Terms and Credit Limits. Provide timely feedback to clients regarding order approvals or issues related to outstanding payments, credit terms, or limits. Verify order quantities and prices against system records. Handle manual orders, ensuring alignment with assigned product ranges. Monitor accounts within Credit Management and process orders as funds become available. Collaborate with Co-Ops, addressing rejected lines and authorizing stock returns. Manage Credit Requests from clients not on the Montego Portal, following Returns Policy guidelines. Communicate reasons for rejecting Credit Notes to relevant clients. Validate return prices for Co-Ops. Capture claim numbers for Co-Ops and Super Retailers. Process returns and post Credit Notes promptly. Monitor ongoing and upcoming promotions, ensuring accurate pricing and stock capture. Customer Age Analyses Follow-up: Send reminders and communicate with clients regarding payment terms. Address late payments and record reasons for overdue payments. Provide feedback to the Accounts Receivable Manager. Reconciliations: Perform monthly reconciliations for specific Co-Ops. Investigate transaction variances and request Remittances if available. Follow up on outstanding Credit Notes with depots and Co-Ops. Maintain records of tonnage delivered by external depots for payment calculations. National Senior Certificate (NQF4) or equivalent 3 years' experience in accounts, debtors and stock Strong attention to detail and analytical skills Excellent communication and negotiation abilities Proficiency in relevant software (e.g., ERP systems, Excel) Knowledge of payment policies and reconciliation processes
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