POSITION: Accounts Payable Creditors Clerk LOCATION: Kempton Park, Gauteng Job summary & General Responsibilities: You will be responsible for managing and maintaining accurate records of all creditors and ensuring timely and accurate processing of invoices and payments.
Key responsibilities include: Obtaining new supplier details forms and supporting documentation.
Assessing and verifying accuracy of information.
Completing credit applications and ensuring opening of accounts with Vendors.
Negotiating settlement discounts with Suppliers.
Loading of new and maintenance of all current Supplier and Creditor accounts in the ERP System (contact details, contracts, BBBEE information, Payment terms, etc), ensuring data is correct and current.
(Maintaining Master Data) Receiving, reviewing and verifying invoices and statements for accuracy and completeness.
Matching invoices to Purchase orders and Delivery Notes (checking company data, prices, etc) Entering and uploading invoices into the accounting system Reconciling supplier accounts monthly (from Statements to Ledger and to Payment Listing), follow up on any discrepancies identified and resolution of account queries.
Maintaining a clean Creditors Age Analysis Preparing and requesting payments from the accountant for COD, weekly and monthly payment runs.
Process Return to Supplier and credit notes from Suppliers as and when required to ensure supplier accounts are up to date and accurate.
Send remittance advises and Proof of Payments to suppliers for payments made.
Provide Samples and Supporting documentation to auditors during yearly audits.
The Creditors Clerk is further required to support the accounting and finance function as may be required.
This includes but is not limited to: Assisting the Financial Manager with ad hoc reconciliations or other admin support Performing financial analysis work and query resolution tasks as requested by the Financial Manager General financial administration, queries, and processing as required.
Annual archiving of documentation and maintenance of the off-site archiving at Metro-file Scanning and merging of Documents onto the ERP System.
Skills & required competencies: Strong reconciliation skills Highly Numerate Excellent written and oral communication skills Excellent administrative skills Strong organizational and time management skills Resourcefulness and Problem-solving skills Computer Literate: Windows MS Office Excel on intermediate level ERP: Microsoft Dynamics 365 (Advantageous) Required Personal Attributes: Honesty, Reliability and Integrity.
Attention to detail.
Ability to establish and maintain good relationships at all levels.
Self-motivated and able to work independently as well as part of a team.
Flexibility to manage more than one task at any time.
(Time management skills) Ability to work under pressure and prioritize.
High ethical standards Qualifications: Matric Tertiary qualification in accounting/finance/bookkeeping is preferable.
Minimum 5 years' experience in Creditors/Accounts Payable (Creditors Book of at least 100 creditors with a monthly value of at least R30 million)
