Overview To promote effective teamwork within the unit by ensuring continuous communication/feedback, sharing information and assisting and supporting colleagues in order to drive achievement of departmental goals.
Qualifications Relevant finance qualification or studying towards Experience 3-5 years' experience in a full function accounts payable role specializing in foreign creditors/currency. Experience in dealing with cross border transporters and required cross border documentation will be advantageous.
Duties Receive invoices from transporters for processing on the system (local and or foreign) Obtain appropriate allocations for invoices and ensure invoices are authorized for payment. Obtain and check all statutory documentation required for processing an invoice. Check that all required documents are uploaded and authorized on Sizanani. Match transporter invoices to receipted loads via AX Dynamics. Ensure that transport rates are correct as per approved transport rates from the Planning Department. Inspect invoices and determine if they meet the requirements of a tax invoice for the allocation and claim of VAT Input. Process & match invoices on the system once they have been authorized via purchase orders. Obtain creditors' statement and prepare the creditors' reconciliation to determine the payment. Generate EFT payment on AX Dynamics and import to the banking systems. For EFT payments, ensure that all payments have been authorized and have been released successfully. File all relevant payment recons & invoices appropriately. Follow up on any outstanding queries relating to invoices that could not be processed for payment and any other supplier issues. GRNI and transport accrual management and analysis. Creditors ageing management and analysis. Cash Flow Management. Master data update and maintenance. Filing & metro-filing. Journals. Audit preparations. Ensure documents received from the supplier are correct, required checks are performed and the necessary reports printed. Ensure that the AP manager/Supervisor has approved the application and assigned it to a creditor clerk. Opening the account and ensuring it is allocated to the creditor clerk that has been assigned to the account. Completion of information relevant to any credit applications requested by the supplier. Ensure that a prospective supplier receives all necessary information regarding the opening of an account as per Omnia's new vendor application process. General admin. Balance Sheet recons when required. Assistance on other accounts payable areas when required. Ad hoc finance projects. Audit preparations (internal, external, BEE). Job Competencies Good administration & organizational skills. Good verbal & written communication skills. Computer literate. Good interpersonal skills. Good telephone skills. Good reconciliation skills. Client centricity. Ability to work under pressure. Attention to detail. Analytical thinking / Problem solving. Logical thinker. Ability to follow through & take accountability. High energy levels. General
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