Company: Sybrin At Sybrin System we pride ourselves on delivering high-quality products and secure solutions, thanks in part to the combination of the ISO 9001:2015 certification for Quality Management, and ISO 27001:2013 for Information Security Management.
As an employee of Sybrin Systems, you will be expected to undergo periodic training to better understand your unique role in the security and quality ecosystem within Sybrin.
These certifications are significant business enablers, and as such, ensuring our customers are receiving quality, secure service at every touchpoint within the organisation is critical.
Role Overview: This role is responsible for maintaining accurate financial records and ensuring the smooth processing of financial transactions, with a specific focus on supplier relationships.
Responsibilities include managing accounts payable, processing invoices, performing bank reconciliations, and maintaining the general ledger.
This role supports audit processes, ensures data accuracy, and contributes to financial analysis.
Effective communication with vendors and adherence to internal controls are critical to maintaining compliance and fostering positive relationships.
Qualifications and Experience: • Matric and any accounting related post certificate / degree or diploma.
• Minimum of 2-3 years' experience: Cross border (mainly Africa), multi-currency and withholding tax experience will be beneficial Key Responsibilities: • Bookkeeping: Maintaining accurate and up-to-date records of financial transactions, including purchases, expenses, receipts, and payments.
• Accounts Payable: Obtaining all necessary documents from supplier for onboarding.
Processing invoices from suppliers, ensuring timely payments, and maintaining good relationships with vendors.
• Bank Reconciliations: Ensuring that the company's bank statements reconcile with its financial records and investigating any discrepancies.
• Audit Support: Providing documentation and information to auditors during financial audits and assisting with audit preparations.
• BBBEE Administration and compliance: Maintain files with supporting documentation for BBBEE spend and assist with audit preparations • Data Entry and Accuracy: Ensuring accuracy and integrity of financial data entered into accounting systems and spreadsheets.
• Financial Analysis: Assisting in financial analysis by preparing variance analysis reports, profitability analysis, and other ad hoc financial reports as required.
• General Ledger Maintenance: Posting journal entries, reconciling accounts, and maintaining the general ledger.
• Internal Controls: Helping to maintain and improve internal controls over financial transactions to ensure compliance with company policies and procedures.
• Vendor and Customer Relations: Communicating effectively with vendors and customers regarding financial matters, resolving inquiries and discrepancies promptly.
• Software and Systems Proficiency: Utilizing accounting software and systems effectively to perform duties efficiently and accurately.
• Asset register and maintenance: Maintain and keeping accurate records of assets regularly.
Critical Technical and Behavioral Skills Required: • Initiative: Pro-actively negotiate with suppliers to limit impact of inflationary pressures on Sybrin.
• Accounting Software: Proficiency in using accounting software such as ERP systems for processing invoices, payments, and generating reports.
• Data Entry: Accurate and efficient data entry skills to input invoice details, payment information, and other financial transactions into accounting systems.
• Microsoft Excel: Ability to use Excel for tasks such as data analysis, reconciliation, and reporting.
Skills in using functions like VLOOKUP, SUMIF, and PivotTables can be particularly useful.
• Financial Reporting: Knowledge of how to generate and interpret financial reports, such as aging reports, accounts payable summaries, and reconciliation reports.
• Account Reconciliation: Understanding of reconciling accounts payable transactions with vendor statements and resolving discrepancies.
• Invoice Processing: Familiarity with procedures for receiving, reviewing, and processing invoices, including verifying accuracy and approvals.
• Payment Processing: Ability to process payments accurately and timeously • Tax and Regulatory Compliance: Knowledge of tax requirements related to accounts payable transactions, including sales tax, VAT.
• Communication Skills: Effective written and verbal communication skills to interact with vendors, internal departments, and stakeholders regarding payment status, inquiries, and issue resolution.
• Problem Solving: Ability to identify and resolve issues related to invoices, payments, and vendor inquiries promptly and effectively.
• Organizational Skills: Strong organizational skills to manage multiple invoices, payments, and deadlines efficiently.
• Attention to Detail: High level of attention to detail to ensure accuracy in financial records and compliance with internal controls.
• Analytical Skills: Basic analytical skills to interpret financial data, identify trends, and solving problems by making recommendations for process improvements.
• Time Management: Effective time management skills to prioritize tasks and meet deadlines in a fast-paced environment.
• Audit Support: Ability to assist in audits by providing necessary documentation, explanations, and reconciliations related to accounts payable transactions.
• Teamwork: Ability to collaborate and adapt to best execute on Sybrin's requirements which are cyclical.
Other: • Sybrin's work-from-home policy requires all staff to work at least two days per month from office.
Sybrin have offices in Johannesburg and Cape Town.