Roles, Responsibilities and Authorities
Roles & Responsibilities:
Daily:
Check bank accounts for Receipts.
Enter Receipts onto Excel Spreadsheet.
Do any necessary daily payments.
Update Managing Director Expenses list for payments due.
Weekly:
Pro...
Qualification, Skills & CompetencyQualificationsMatric / EquivalentAccounting qualification / knowledgeSkills & CompetencyAdvanced computer skills on MS Office, accounting software and databases.Proven knowledge of bookkeeping and accounting principles, practices, standards, laws and regulations.High attention to detail and accuracy.Ability to direct and supervise.Ability to communicate and report effectively.Ability to work in high-stress conditions and quickly changing environments.Time Management SkillsADHOC:Liaise with the bank.Update and Control Insurance.Handle Insurance Queries.Deal with SARS queries.Bi-Annual PAYE Reconciliation, and PAYE submission to SARS.Liaise with Auditors.Create invoices for "Special" contracts.Liaise with Bank with regards to Performance Guarantees and Retention Bonds.Arrange payment and administration of:UIFBEEEmployment EquityLabour DepartmentProvident FundMetal IndustriesFinancial Year Audit:Create normal set of accounts for June.Summarise and analyse all expense accounts.Summarise any donations made during the year.Check Aged Debtors list, and balance to General Ledger.Check Aged Creditors list and Balance to General Ledger.Setup detailed Asset Register.Check list for any royalty payments that may fall due.Check stock take lists.Balance stock take lists to accounts figures.Do a full VAT Reconciliation for the year.Create a full Work in Progress list and balance to General Ledger.Do a summary of Staff Loans, and balance to Salary package.Analyse all staff expenses and balance to General Ledger and Salary package.Create schedule of any other income received during the year.Setup a Sundry Debtors spreadsheet for Managing Member account.Analyse the Schedule of Interest Paid, and check it balances to figures entered.Do a full breakdown of Legal Fees.Create a schedule of all Commission owed.Create a summary of Bad Debts.Do a list of Accruals, and process to the accounts.Setup a schedule of Computer SoftwareAnalyse and summaries all expense accounts.Analyse and summarise all overseas travel for the year, with full details of countries/customers visited.General:Ensure that persons reporting to you are following the IMS procedures, policies, and specifications, and where they are not, the necessary action to address areas of concern.Follow IMS procedures, policies, and specifications otherwise the necessary actions will be taken.Ensure that health and safety requirements are implemented and followed within your area of responsibility and take the necessary actions to rectify any areas of concern.Comply to instructions noted in company Memo's.Assist the SHEQ Department in reviewing procedures, risk assessments and templates as requested
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