The Finance and HR Administrative Assistant supports both the finance and human resources departments by handling a variety of administrative tasks, maintaining accurate records, and facilitating effective communication between departments.
This role requires a highly organized, detail-oriented individual capable of balancing responsibilities in both HR and finance.
The ideal candidate has a proactive attitude and is comfortable handling sensitive information with the utmost confidentiality.
Key Responsibilities: Administrative Support Provide administrative support to the CEO , including scheduling meetings, organizing files, and managing correspondence.
Assist in preparing reports, presentations, and other documentation as needed.
Maintain an organized filing system for financial records, HR documents, and employee files.
Finance Assistance Responsible for data entry, invoice processing, and the tracking of expenses.
Help prepare monthly and quarterly financial reports and reconcile financial records.
Manage expense reports, track departmental budgets, and assist with purchase order processing.
Ensure financial documents are accurately filed, maintained, and compliant with company policies.
Generate routine and ad-hoc reports as requested by management.
HR Assistance Support HR in recruitment tasks, including job postings, scheduling interviews, and candidate follow-ups.
Assist with onboarding new hires by preparing orientation materials, processing paperwork, and coordinating training sessions.
Maintain employee records, ensuring confidentiality and accuracy, and update HR databases with new employee information.
Help with payroll preparation, track employee attendance, and process leave requests.
Employee Benefits and Payroll Support Assist HR with benefit enrollments, answering employee questions, and ensuring accurate benefit deductions.
Support payroll processing by providing accurate timesheets, commission calculations, tracking leave balances, and resolving payroll discrepancies.
Serve as a point of contact for employees with payroll or benefits-related questions Policy and Compliance Assistance Work with the HR consultant to ensure adherence to company policies, financial regulations, and HR guidelines.
Assist with maintaining compliance documentation and prepare for audits as needed.
Track and document compliance training and certifications for employees.
Office Coordination and General Support Assist with organizing company events, training sessions, and other HR-led activities.
Order office supplies and manage vendor relationships to ensure cost-efficiency.
Support other administrative duties as needed to facilitate seamless department operations.
Support the CEO with administration and travel arrangements.
Requirements Experience : 3+ years in an administrative role with experience supporting finance or HR functions.
Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
Proficiency in Google Docs and familiarity with Xero accounting package.
Excellent written and verbal communication skills.
High attention to detail, particularly when handling financial and personnel data.
Ability to handle sensitive and confidential information with discretion.
Strong analytical and problem-solving abilities.
Benefits Part time Hybrid position