REQUIREMENTSMatricCertificate/Diploma: BookkeeperDiploma/Degree in Accounting3 5 years working experience in a similar environment/positionGood command in EnglishComputer literateAbility to prioritizeFlexibilityAttention to detailMulti-taskingTime managementRule orientationAssertivenessProblem solvingDUTIESCreditorsCheck whether invoices received from buying have been captured correctlyCOD invoices done dailyAccounts due by 9th and 15th are priority at the beginning of every monthReconcile statement to our recordsFile accounts after month endReconcile bank statements to payments issuedSort our queries by communicating with creditor or other internal staffProcessing of utilities paymentsVehicle registration and traffic finesReconciling all 30-day creditors by the 25th of every month on excelSending remittance/reconciliation, at month end, to all suppliersPrepare COD suppliers for paymentFollowing up on returns "RTS" (ensuring that all returns were signed for and credited or replaced)CashbookBalance cashbook for close-offMake adjustments in cashbookReceive authorised invoices from various branchesPrepare payment requisitionsGeneral LedgerPrepare and process month-end journals by set deadlinesMake copies and prepare schedule for year-end (audit requirements)Capturing non-stock invoices and allocating to correct GL codes on JDEGeneral AdminFile all documents in accordance with corporate requirementsGeneral administrative dutiesAny other lawful instruction which is in line with above capabilitiesUpdating suppliers data on the systemCommunicating with suppliers dailyDebt AdministrationAnalyse all debtors over 30 daysCheck on JDE if they have paidEmail monthly account statementsDaily payment allocation to relevant account, correctlyFollow up on unknown paymentsAuthorise billing on overdue debtorsDo customer reconciliationsWeekly allocation of credit notes to relevant accountsSigning off quotes to verify account statusPrinting of pro-forma invoicesClear age analysis monthlyReconcile remittance against statement and following up on queriesCustomer RelationsPhone customers based on payment/credit statusPhysically visit clients to resolve issuesRequest proof of payment where necessaryFollow up on payment promises within 3 daysProvide customers with PODs, statements and invoicesCheck and verify PODs against JDE statementsOtherFiling of all paperwork accuratelyParticipate in all stock takesSalary: R negotiable dependent on experienceJoin us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
