Full-time, 90% Remote / 10% Office
Location: Cape Town, South Africa
Start date: January 2025
To Apply Please send a brief letter of motivation, CV, and list of 2 professional references to ****** with "Accounts Administrator" in the subject line.
About Us Founded in 2020, Vittoria Technology is an award-winning social enterprise dedicated to achieving progress for people and the planet through sustainable access to clean, affordable electricity. We are an international team applying technical design and creative interventions to scale renewable energy across developing markets in Africa, namely through our Battery Bank Africa (BBA) service. Optimized for mini-grid developers, BBA uses alternative financing, algorithmic software and an asset leasing approach to provide affordable advanced batteries to help scale the sector. Visit www.vittoriatech.com to learn more.
Job Description Vittoria Technology is seeking a highly motivated Accounts Administrator to join our dynamic and growing team of impact-focused changemakers. The position will report directly to the CEO. With the deployment of our initial capital raise, the Accounts Administrator will need to carefully manage the customer relationship with the mini-grid developers (our clients), ensuring that payments are made regularly and timeously. S/he will be responsible for monthly invoices, payment reminders, and the formal and informal collection process from bad debtors. S/he will be responsible for maintaining accurate financial records and ensuring efficient financial operations. The Accounts Administrator will also serve as an administrative assistant managing basic administrative, procurement and human resource duties.
This is a junior role within a small staff structure engaging with senior staff and clients. This job provides significant professional growth potential and opportunity. We are looking for the right person to help shape our journey and grow with us. The majority of our team is based in Cape Town – working remotely most days, with 1 day in office every other week. The successful candidate must work independently and proactively to achieve performance goals and organizational objectives. We are looking for a team member who is purpose-driven, intelligent, reliable, detail-oriented and knows how to enjoy the ride.
Key Responsibilities Invoicing: Generating and sending invoices to customers, ensuring accuracy in billing details and adherence to payment terms.Payment Processing: Recording and processing payments received from customers.Account Reconciliation: Reconciling customer accounts to ensure that payments are applied correctly and resolving any discrepancies or billing errors.Customer Communication: Communicating with customers via phone, email, or mail to resolve payment issues, address inquiries or disputes, and maintain positive relationships.Credit Control: Assessing creditworthiness of new customers, setting credit limits, and monitoring credit terms to minimize bad debt risk and ensure compliance with company policies.Reporting: Generating reports and analysis on accounts receivable performance, including aging reports, collection status, and cash flow projections, to provide insights to management.Accounts Payable: Managing outgoing payments, processing invoices, and ensuring that transactions are completed accurately and on time.Bank Reconciliations: Reconciling bank statements against general ledger entries and investigating discrepancies to ensure financial integrity.Cash Flow Management: Monitoring and managing the flow of cash and other financial commitments to optimize the financial health of the organization.Financial Reporting: Assisting in the preparation of financial statements and reports, maintaining accurate financial records, and supporting audits.Human Resources: Supporting the hiring and onboarding of staff and managing the company's human resources policy implementation.Required Qualifications Authorized to work in South Africa. Must be based in the Cape Town metro area.Diploma or degree in a relevant subject (e.g. Accounting).A minimum of 2-3 years' experience in a similar role within the financial services industry (either accounts administration, debtors' management or debt collections).Excellent computer skills, familiar with MS Office Suite and/or G-Suite equivalent.Advanced knowledge of Excel and accounting software (e.g., Xero and SimplePay).Ability to organize multiple tasks and manage deadlines.Fluency in English.Strong interpersonal communication skills and demonstrated ability to write clearly and persuasively.Ability to implement effective workflow processes and procedures.Detail-oriented and works with high levels of accuracy.Ability to handle sensitive and confidential information with discretion.Willingness to take initiative, high level of self-motivation and ease working independently or as part of a team.Skilled in managing up and across and building resilient collegial relationships.Personal qualities of integrity, honesty and dedication.Bonus Points For Experience in the energy access space and international sustainability initiatives.Experience working with business clients.Familiarity with Asana or similar project management software.Knowledge of other languages, preferably French and/or Portuguese, is desirable.Compensation Salary commensurate with experience, range ZAR 190,000 – R280,000 annually. Generous remote work allocation, with 1 day in office every other week.
Target Start Date: January 2025
Vittoria Technology is dedicated to building a diverse and inclusive team and work environment. We are actively seeking applications from candidates regardless of background. All employment is decided on the basis of qualifications, competence, integrity and organizational need. Women are strongly encouraged to apply.
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