Job Purpose: Responsible for the full accounts receivable cycle (including local & export sales, export documentation, debtors' reconciliation, updating of traffic workbook, and checking Letter of Credits etc.
)Responsible for incoming cash flow forecast.Responsible for critical supplier reconciliationsResponsible for VAT & Diesel RefundsResponsible for the completion and checking of all export documentationResponsible SARB SubmissionsJob Dimensions: Responsible for the full accounts receivable cycle (including local & export sales, export documentation, debtors' reconciliation and updating of traffic workbook, checking Letter of Credits),Responsible for the completion and checking of all export documentation.Responsible for incoming cash flow forecastResponsible for critical supplier reconciliationsVAT and Diesel Submissions (including SARS audits)Responsible SARB SubmissionsJob Tasks: Accounts Receivable A: Invoicing Submit local sale invoices to the applicable Debtors – prices to be calculated in accordance with underlying signed contracts.Checking and confirming the accuracy of all export invoices to signed contracts (signing them as proof of accuracy)Prepare and review monthly Debtor statements.Liase with trader to resolve all export related issues.B: Payments Follow up to ensure payments are received within Debtor terms – with exceptions communicated to direct reports.Submit all required documentation (if any) to banks, to confirm incoming funds is released (UCR Number)Process all receipts from Debtors into SAGE 300 Liaise with Debtors & resolve all outstanding queries timeously.Prepare a weekly schedule of payments expected to be received from Debtors (cash flow forecast)Reconcile the Debtors age analysis monthly.C: Vat and Diesel Refund and SARS Audits Compiling, reconciling and submitting of Vat 201 returns monthly.Compiling of documents in the event of any SARS auditsMonitoring receipt of VAT refunds (communication to be send out to direct reports & CFO monthly, either confirming receipt or flagging a problem).D: Export and Local Sales Updating payments on the Traffic Workbook daily.Checking and reviewing of Letters of Credit received from a Debtor for accuracy.Updating all the monthly sales and costs on the Vessel Recon per shipmentE: Export Documentation Compilation of all export documentation, including but not limited to,
Weight and analysis certificateBill of ladingCertificate of originInsurance certificateBill of ExchangeEnsuring that the export documentation is endorsed and signed appropriately.
Ensuring that all export documentation is submitted timeously.
Liasing with Trader on all export documentation requirements.
F: Accounts Payable Capture all Creditor invoices on Sage 300 daily.Reconciliation of Creditors to the supplier statementLiaise with Creditors & resolve all outstanding queries timeously.Checking of Reconciliations processed by Mine Creditor ClerksLoad Creditors payments on to the banking system.Allocated Creditors payments in Sage 300G: SARB Return Submission of annual SARB returnsEquipment and Systems: Financial systems – Sage 300Cost management systemExcelWordDecision and Judgments: Attention to detail is critical for this position.Working within deadlines criticalChallenges and Demands of the job: High level of responsibility – accuracy is a critical part of ensuring revenue is recovered timeously.Proper understanding of accounting principlesStakeholder Relationships: Internal stakeholders:Head Office, MineExternal stakeholders:Statistics SASARBSARSUMK TraderAuditorsSuppliersMinimum Education, Training, Professional Qualifications and Experience Required: BCom degree with preferable completed articles at a reputable auditing firm - plus 6 to 8 years of experienceCompetencies / Skills / Attributes Required Skills and Knowledge:Attention to detailProfessional, verbal, and written communication in EnglishCommunication and networking skills within the organisation and externallyMicrosoft Office Professional (Word, Excel, PowerPoint, MS Project)Personal attributes:Self-starterTeam playerDrive and enthusiasmConceptual abilityTolerance for ambiguityInfluentialDevelopment orientationResult drivenPrepared to show initiative