Reports to: Financial Manager JOB SUMMARY AND GENERAL RESPONSIBILITIES:ResponsibilitiesThe Accountant is responsible for all aspects of bookkeeping and financial accounting of the business and ensuring full compliance with internal policies and procedures; so as to ensure accurate financial reporting, while minimising any financial risks the company may face. The function includes but is not limited to:Full responsibility for financial processing, recording and reporting operations and functions within the business.Ensuring all monthly balances and reconciliations are produced on an accurate and timely basis; reconciliations are to include banks, petty cash, fixed assets and accrual accounts.Supervise and review all imports, import documentation and files as follows:Review all paperwork and logistic arrangements for all imports.Review import status register and ensure it is sent out weekly.Review import costing split excel sheet and all relevant documentation to be signed off by financial manager.Administration and processing of all petty cash transactions and weekly reconciliations for all currency petty cash accounts.Send out credit- and fleet card statements, prepare general ledger postings and reconcile monthly.Prepare and maintain all data and schedules to compile annual carbon footprint reports.Creating And Receiving Supplier Documents Per Request Such AsLoading of purchase order requests.Receiving of non-warehouse and services items.Assist with ad hoc finance department tasks as and when required such as:Loading of new and updating all existing supplier account information where necessary and ensuring data is correct and up to date.Reconciling supplier accounts from statement to ledger and to payments listing.Preparation of both COD creditor and monthly creditor documentation for payments.Providing sample documentation to audit team during quarterly reviews and year end audits as and when requested.Filing of paperwork in both hard and soft copy as and when required.Obtaining tax related documentation and providing these to the financial manager.Loading of new and updating all existing customer account information where necessary and ensuring data is correct and up to date.Reconciling of customer accounts per age analysis and trial balance, following up and resolving any queries.Performing financial analysis work and query resolution tasks as requested by the financial manager from time to time.General financial administration, queries and processing as may be required or requested.Keeping abreast of changes in financial regulations and legislation Assisting the financial manager with the preparation of financial reports such as monthly sales, quarterly reviews, annual audit, carbon footprint and BEE audit.Internal Financial ControlsMaintain accounting systems that are effective, reliable and efficient to support financial reporting.Applying financial standards across the business.Staying up to date with all financial accounting standards (IFRS), commercial law, statutory requirements and income and VAT legislations and ensuring these are implemented timeously and correctly in the company.Maintaining proper accounting controls such as ensuring that detailed reconciliations and other supporting documents are kept in a monthly file to support management reports in line with guidelines.Financial Systems, Policies And ProceduresEnsuring high standards of financial accounting and reporting across the business.Ensuring the business applies all relevant accounting policies and complies with all necessary requirements.Ensuring that company financial policies and procedures are adhered to.
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