Date Posted: 09/05/2024Req ID: 39594Faculty/Division: Temerty Faculty of MedicineDepartment: Department of MedicineCampus: St. George (Downtown Toronto)Position Number: 00056759Description:About us:The University of Toronto's Temerty Faculty of Medicine is a global leader in research and education, spanning clinical medicine, basic science, and rehabilitation sciences.Your opportunity:The Department of Medicine is one of the largest in North America, with 830 full-time faculty members, 1,000 postgraduate trainees, and 20 specialty divisions. We are a powerhouse of medical research, generating new knowledge to impact internal medicine training and patient care.As Academic Appointments & HRIS Assistant, you will work collaboratively within a team of administrators to coordinate the clinical faculty appointments processes and academic life cycle. You will be entrusted with key administrative tasks requiring attention to detail in a high-volume environment.Your responsibilities will include:Tracking applicant files and verifying the accuracy and completeness of documentsInterpreting and applying rules and policies, and providing detailed explanations to stakeholdersSupporting senior level committees, including agendas, minute taking and coordinating logisticsCoordinating and tracking endowed chair appointmentsProofing and posting advertisements for faculty positionsProcessing payroll transactions and generating reportsEssential Qualifications:Advanced College Diploma (3 years) or acceptable combination of equivalent experienceMinimum three (3) years relevant experience, preferably in a University or teaching hospital environmentFamiliarity with the University of Toronto's and Faculty of Medicine's policiesDemonstrated experience interpreting and processing academic appointments and promotions policiesExperience managing databases and generating reportsExperience drafting correspondence and supporting committeesExperience processing payroll transactionsExperience with document management softwareExperience with HRIS, Taleo, Laserfiche and FOCUSExceptional communication and interpersonal skillsStrong organizational skills with a demonstrated ability to set prioritiesAbility to multi-task and adapt in varied dutiesRelentless attention to detail and accuracyStrong customer service orientationAssets (Nonessential):Knowledge of clinical faculty appointments policiesTo be successful in this role you will be:MeticulousOrganizedTactfulTeam playerClosing Date: 09/27/2024, 11:59PM ETEmployee Group: USWAppointment Type: Budget - ContinuingSchedule: Full-TimePay Scale Group & Hiring Zone: USW Pay Band 10 -- $70,844 with annual step progression to a maximum of $90,595.Job Category: Administrative / ManagerialRecruiter: Andrea VaricakLived Experience Statement: Candidates from diverse backgrounds are encouraged to apply.Diversity Statement: The University of Toronto values diversity and encourages applications from underrepresented groups.Accessibility Statement: The University is committed to accessibility and providing accommodations for applicants with disabilities.
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