Absorption: Workplace And Recruitment Supervisor

The role of the Absorption: Workplace and Recruitment Supervisor is to implement all activities towards learner selection to workplace management resulting in high retention of learners and increased rate of learner absorption by host entities. Ensure that policies practice, process and procedures related to learner recruitment and workplace management are adhered to.

QUALIFICATIONS & EXPERIENCE

Minimum requirement Diploma/Degree in Human Resources Management or equivalent
Certificate in Wellness or Social Work will be advantageous.
Extensive knowledge on the SETA's/training legislation
Project Management Certificate will be advantageous.
Advance knowledge MS Office
Drivers License and own / reliable transport is a must.
Management / Supervisory experience is advantageous
Minimum of 3 years recruiting experience is essential.
Minimum of 1 year experience in a learnership environment
Minimum of 3 years' experience in workplace placement will be advantageous.
Some experience in Sales / Client Liaison will be advantageous


DUITES & RESPONSIBILITIES

Ensure learner details are captured and filed, from application to absorption inclusive tracking post exiting
Maintain an accurate and up to date learner information and database
Maintain an accurate and up to date host information and database
Attract and recruit learners onto Learnership Programmes for Signa Academy against recruitment targets
Ensure compliant use of LMS and document management systems/inclusive of Google Drive is according to company standards and conventions
Adhere to document, information and learner record safety and security
Adhere to quality requirements
Adhere to reporting requirements and ensure deadlines are met

Recruitment of Learners

Oversee the capturing of and recruitment documentation
Ensure an accurate record of candidate learners, host network and ensure learning programme -host and learner matching records and file as per company expectations
Comply with process and procedure ensuring compliant document structures and content
Implement an end-to-end selection process ensuring quality documentation and record keeping
Advertise vacant positions as required and ensure information is accurate and complete for replacements in time to start as per approved start date and as per recruitment timelines.
Oversee the effective use of the database of CVs on hand and effectively use online sites to source the best candidates
Conduct candidate reference background checks on learner to ensure eligibility for learnership to comply with each internal stakeholders and external stakeholder expectations
Ensure all checks are up to date and cleared before on-boarding the learners
Arrange orientation and ensure clear communication with stakeholders and keep an eye on progress
All interview administration and documentation in place on time
Compile a Q&A checklist to audit regions on following the correct policies and procedures
Interview packs always available, up to date and interview specific
Interview questions compiled on time and designed to be position related
Conduct learner interviews and collaborate with HRBPs on Signa staff interviews
All required forms or documents available, up to date and linked to the recruitment policy and process (such as resource signed client agreement/proposal, job description (learnership description) recruitment requisition form, interview panel, etc.)
Approval of non-designated group/non-HDIs appointments on time (where applicable) and kept on record
Ensure that the recruitment time to fill a vacancy never exceeds 14 days from requisition to signed offer
Brief agencies/recruitment partners on vacant positions and maintain relationship with preferred recruitment agencies
Compile monthly recruitment reports as per client requirements, and contribute to Board Packs, OPS Dashboard, Client feedback/reports etc.
Conduct regular follow-up meetings with internal customers to determine the effectiveness of recruiting implementation
Contribute to and agree on as well as communicate recruitment plan to the relevant managers and build good relationships with internal customers
Deliver recruitment services based on learnership requirements
Ensure the correct use of relevant technology/ systems including LMS for sourcing Learners and ensure the correct use of database and accurate information is added to the database
Understand relevant legislation, e.g., employment law e.g. (but not limited to) BCEA, Skills Development legislation, data protection, SETA rules, etc.
Ensure that KPI's are met on a daily, weekly and monthly basis
Ensure preparation learner on-boarding packs and ensure they are completed and signed off before learnership commences
Ensure learner packs are handed over to ETQA

Allocation of resources

Ensure that learners have all the relevant tools and equipment to perform duties in the workplace
Ensure that host employers meet OHS requirements.

Learner Profiling

Ensure learner assessments are conducted prior to placing learners at workplace
Interview each learner to build profile for suitable placement
Perform Interview Session per Learner
Perform Profile per Learner

Workplace Sourcing

Source and place learner successfully with host employers
Ensure learners are at reputable workplace environment
Workplace should be ready for learner placements according to the roll out plan
Ensuring all learners have all the relevant resources for facilitated workplace
Advise the Campus Manager of venue challenges to ensure learner attendance, tracking and safety
Control and monitor workplace and placements

Learner Management

Arrange learner readiness program for workplace and for absorption
Facilitate learners on all Signa Academy placed at workplace
Collaborate with relevant Signa and / or host employer management in dealing with HR issues and all emergencies
Perform Site visits as required
Adhoc site visits on request of host employer
Ensure all required administration is conducted for learners placed at workplace
Act as a liaison between host employee and the company
Assist learners with challenges and if unable to resolve then refer these to Manager: Absorption, Workplace & Recruitment Control, and Campus Manager
Keep learners focused on completing the Qualification
Ensure that Learner disabilities are reasonably accommodated, reported and monitored
Conduct yourself professionally and ethically with all stakeholders and ensure compliance with all relevant legislation, in particular labour legislation and POPI Act
Ensure Learner wellness while in the workplace and refer to Wellness Department as required
Coordinate an Academy Alumni programme
Ensure learners find permanent employment upon completion of learnership programme

Mentoring & Coaching of learners

Have one on one session with Learners as required
Review and assess learner progress in line with appropriate quality assurance
Liaise with the project coordinator / authorized company representative with regards to learner attendance
Ensure attendance registers are submitted to project coordinator / authorized company representative
Inform project coordinator / authorized company representative with regards to learners who have a bad attendance record
Respect needs and opinions of the client and learners
Refrain from discrimination on the basis of disability, race, religion or any consideration

Stakeholder Engagement

Maintain excellent working relationships with internal and external stakeholders
Attend meetings as required
Build networks and manage relationships with community key stakeholders
Actively promote the company in the local community/potential markets /sources of learners

Reporting

Report on all recruitment and learner workplace management
Ensure that all records on recruitment and learners placed in workplace are recorded on the LMS system – record keeping
Submit a detailed weekly and monthly reporting

COMPETENCIES & SKILLS

Strong Computer Literacy
Proven record of excellent Administrative Skills
Report writing
Accuracy and attention to detail
Ethical and trustworthy - able to work with sensitive and confidential information
Organised and professional
Good interpersonal skills with a sound judgement of character attributes
Ability to work with strict deadlines and turn-around time
Excellent communication skills with individuals and groups at all levels
Listening carefully in order to fully answer questions and address concerns
Dress and act in ways that enhance the reputation of the employer
Ability to maintain databases and correspond via email
Ability to use the telephone to interact with prospects and conduct distant
Able to use online tools such as Facebook and LinkedIn used for finding and attracting possible applicants
Able to effectively engage and capitalise on recruitment platforms and conduct online collections of open positions that job seekers turn to in their hunt for a new position.
Sound ability to analyse and interpret CVs and outlines of qualifications and background used to determine if someone might be a good match for a given position.


For more information please contact:
Mmamaite Rasedile


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