Brief description
The main purpose of this role is to perform a general project administrative support function and ensure the smooth running of projects within the Business Solutions and Technology Department (BSTD).
Detailed description
The successful candidate will be responsible for the following key performance areas:
Assist in compiling and maintaining mandatory project documentation (e.g. information relating to the project charter, business case, project plan and change request) to ensure project compliance in terms of the Programme Management Office's standards and procedures.
Collate and manage project information and reports to ensure that the relevant stakeholders are adequately informed of a project's status.
Liaise with various stakeholders (internal and external) throughout a project's life cycle to maintain effective communication on all matters relating to the project.
Update and maintain project schedules, highlighting deviations to ensure that project timelines are kept and to allow for planning adjustments.
Maintain a project repository to ensure that project information is accessible to all stakeholders and available for audit purposes.
Schedule meetings, consolidate information for meetings, maintain and disseminate minutes and ensure actions are done as per the meeting minutes.
Record, update and maintain logs of lessons learnt, risks, issues and actions to allow the project manager to manage project risks.
Contain and follow up on project activities in the absence of the project manager to ensure project continuity.
Ensure that financial management, procurement, audit tracking and compliance to supplier contracts are effective in alignment with program/project activities.
Maintain the financial spreadsheet to keep track of payments, including liaising with vendors and information technology financial management to ensure the timely payment of invoices.
Process invoices for payments.
Assist with resource allocations.
#J-18808-Ljbffr