(653) Administrator: Management Support -Psisd

Brief description
The main purpose of this position is to perform and lead in the execution of all required administrative support functions within the Management Support Services Unit of the Policy, Statistics and Industry Support Department of the Prudential Authority, ensuring the efficient support of its programmes and overall operations.
Detailed description
The successful candidate will be responsible for the following key performance areas:

Engage in short-term planning and perform tasks against work plans formulated in collaboration with the team leader/manager.
Perform general administration in support of departmental operations, including but not limited to correspondence, records management, data capturing and document processing (typing/formatting).
Perform administrative tasks in support of the department's financial administration as requested by the team leader/manager, including obtaining vendor information, processing invoices, procuring good/services and ensuring the timely submission of accurate payment information.
Support the team leader/manager in his/her role as the department's training, facilities, information and communications technology (ICT) and fixed assets representative by ensuring the effective management of departmental facilities requirements and resources.
Perform the administration as well as the preparation and distribution of departmental publications and marketing material, including the PA Annual Report, licence certificates, and so forth.
Assist in the coordination of the risk management and internal audit processes for the departments.
Engage effectively with stakeholders both within and outside the departments to support the departments' objectives.
Perform administrative duties on an ad hoc or project basis as requested by the team leader/manager.
Perform work independently within established practices, given processes, rules and regulations, ensuring compliance with standards, policies and other guidelines in executing own tasks.
Diagnose problems and choose/modify routines to deal with them, displaying the ability to provide solutions for problems within a defined context.
Willingly address any gaps in own performance of tasks and activities against the required standards.


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