To manage and maintain all warehouse administration effectively and efficiently and assist the warehouse operations team.
Duties include:Operations / Administrative Responsible for delivering an excellent warehouse service to external / internal clients by adhering to Company policies and procedures as well as client SOP'sEnsure that all statutory requirements are met in accordance with Company processes and proceduresAssist and resolve all external / internal client queriesResponsible for all administrative duties and document control in the warehouse -Recording of all warehousing cargo / stock onto the warehouse management system as per the Company proceduresAll GRV's, delivery notes, invoices and received confirmations are stored as per the Company proceduresEnsure that all damages are recorded as per the company proceduresEnsure that the warehouse management system is real time to physical stock movementsEnsure pick slip are created in the warehouse management system as per client requestsEnsure that dispatch notes are created in the warehouse management system when picks are done and finalisedEnsure that stock takes are done as per client SOP as well as assisting with capturing of stock take countsEnsure collection / delivery notes are created in the warehouse management system as requested from time to timeEnsure all system generated documents / all warehouse release documents (POD's) are stored under EDOCS in the warehouse management systemEnsure monthly billing is done on time and shared with external / internal clientsEnsure all bond store processes and procedures are adhered to as per the legislative requirementsEnsuring that the bond register and physical bond books are updated in real timeInvestigate stock variances (missing / over stock balances)Ensure that airfreight cargo has been released on time.
Should cargo not be released, stated warehouse process to be initiatedFinancial Management / Invoicing / Reporting Assist with creating supplier purchase orders from time to timeAssist with preparing supplier invoices for paymentResponsible for strictly maintaining and accurate invoicing for warehousing and transport clientsEnsure that all original invoices are forwarded immediately to external / internal clients with supporting documentsManage WIP's and accruals on a weekly basisAssist external / internal clients with reporting as and when requestedAssist and manage job lossesAssist and prepare credit notesManage Customer Relationships (External / Internal) Ensure that strong relationships are built with external / internal clientsEnsure efficient, effective and quick communication as per Company policiesUnderstand and meet all external / internal client requirements / SOPs Minimum Requirements:MatricHigh level of computer literacyExperience within the warehouse environment