Able to complete forms related to own working areaCan complete administrative procedures with necessary directions and systems at disposalAble to apply basic health and safety procedures relevant to own work functions under direct supervisionAble to identify hazards and deal with it with direct instructions / guidance in placeUnderstands administrative procedures in own departmentHas an understanding of the services that the organization providesKnows which services are targeted at which customerUnderstands the importance of health and safetyKnowledge of basic health and safety procedures applicable to own job functionsIs able to accept basic risks related to own functionCan identify the outcome of basic risks taken with guidanceDisplays sporadic ability to measure risks in certain situationsResponsibilities:Vehicle Allocation and LoadingTo ensure that vehicles are correctly allocated according to the load requirement sensible utilization.DispatchingEnsure the vehicles are dispatched on time.Ensure vehicles are allocated as per specificationEnsure that route sheets are correct and submitted in accordance to C-Track Procedure.Ensure all the drivers sign for vehicle key and that the Vehicle Key Register is 100% completed daily and that vehicle Key allocation corresponds with the actual Vehicles allocated as per Transport Planning Board.Ensure all vehicles are properly checked out and that the Vehicle checked out book is completed with full detail referring to all marks and dents on vehicles and are clean before departure.Vehicle Key controlTo ensure that all keys are properly controlled and access to vehicles restricted.Ensure on departure the following items are in place.Key, Check list book, Manifest, Trolley, gate pass or manifest, seal, lock and crew and to ensure that a complete Tout control has been done and captured on ACCESS.Ensure that Return Procedure is in place check in, Vehicle cleaned, filled with diesel, parked and locked.Vehicle InspectionPre-trip and post-trip vehicle inspections are carried out by the drivers, in order to identify any electrical or mechanical defects that needed to be action immediately and captured on the Vehicle Maintenance Report on ACCESS.Vehicle HousekeepingEnsure vehicles are clean at all times and that all equipment needed to clean the vehicles is in place.Vehicle RoadworthyEnsure all vehicles are roadworthy and the following are in place, Valid license disc and COF.Attend to any mechanical matters immediately.Vehicle TrackingEnsure all correct care is taken in regards to tracking and monitoring of all vehicles on route.The following documentation must be in place - Route sheet, C-track movement report, Control room schedule and daily route plan.To ensure that all C-Track voice/other units are working and that all the required phone numbers are loaded onto each vehicle.To ensure that bookings of faulty units are made immediately with Netstar on order to be repair asap.Vehicle breakdowns & AccidentsVehicle breakdowns and accidents must be handled efficiently to prevent failed deliveries and stock losses.Ensure that breakdown forms are completed and captured on ACCESS with all relevant cost once received from Admin.Investigate all accidents and complete accident form and insurance forms.Accidents to be handled as per procedure notification to Insurance within 24 hours.To ensure that Vehicle Accident Steering Committee are held and that all relevant information has been send through to Value Sure in order to obtain a claim number.To ensure that vehicle are send for a quote and these quotes sent to the relevant parties immediately no delays.To ensure that vehicle went in for repair once the quote has been authorized and to ensure that the loan form for the recovery went through toVehicle Services & COFsEnsure all services are correctly booked.Ensure that COFs are done 3 months before expiry date.Tyre MaintenanceEnsure all procedures are followed at all times when there is a break down.Ensure that vehicle tyres survey is done monthlyAccess ReportComplete Truck Rental reportComplete vehicle maintenance and follow up.Complete the Tout ControlDaily Full Trip Details.Daily Fuel Consumption Report.Daily Productivity Report.WIP Report Vehicle ReportVehicle in workshop ReportFuel usage allocationDaily dip BowserWeekly Fuel ConsumptionService and COF ReportEnsure ongoing Training is carried out on an ongoing basis, including Drivers and Crew.Book Specific Training with DTAEnsure all Staff reporting to you in the Transport Department have a Job Description, knowthe SOPs for their job function and adhere to these.Ensure all Overtime is duly investigated and taken for authorization and signed off and submitted timeously.
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