Company DescriptionDeliver effective support to the Training team by implementing and maintaining the efficient administration of the Training Centre ensuring excellent customer service and satisfaction and compliance with all relevant standards.Look after our most important resource, Our people.Thungela Resources (Thungela means "to ignite" in isiZulu) is a leading South African thermal coal business, focused exclusively on thermal coal production. It is one of the largest pure-play producers and exporters of thermal coal in South Africa based on aggregate coal reserves and marketable coal production. Thungela focuses on exporting its thermal coal portfolio mainly to the Indian, Asian, Southeast Asian, Middle East and North African markets.Job DescriptionAs the Training Centre Coordinator, you will provide guidance and support to the Training team in relation to effective administration. You will execute and manage financial payments for training activities in alignment with budgetary constraints as well as liaising with the training providers for quotes and manage the non-order invoicing process.More of your responsibilities will include:Ensuring a timely processing of invoices, adherence to SLAs, and accurate financial trackingOverseeing printing facilities and IM-related issues, liaising with the applicable teams as requiredEnsuring proper handling of course records and attendees' data for governance audit requirementsMonitoring the cleaning team performance and ensure compliance with contractual obligationsManaging the contractors to maintain conducive training facilities and hygiene standardsRegularly updating notice boards to display essential center communications and safety, health, and environmental (SHE) bulletinsCoordinating audits to ensure the accuracy of information records and streamline file bookings and warehouse logistics for efficient operationsExecuting regular audits to verify the accuracy and availability of information records, including filing systems and SAPEnsuring organised course and event administration, facilitating smooth transitions and effective implementation while maintaining communication with stakeholdersSupporting the maintenance of data in the learning system and oversee training data inputs, ensuring functionality and optimisation for effective training programCoordinating logistical arrangements for training initiatives and activities, ensuring efficiency and satisfaction among stakeholdersSupporting the Shared Services ISO 9001 Compliance process by ensuring adherence to process flowsMaintaining efficient bursary management by verifying application documents, obtaining approvals, facilitating payments, and ensuring accurate record-keeping on the learning systemQualificationsGrade 12 or National Senior Certificate (NQF Level 4)Training & Development Practitioner certificate (NQF Level 5) or related certificationExperience & KnowledgeMinimum of 4 years' experience in learning management administrationMinimum of 2 years' experience in applicable learning systemExperience with report writing and data analysisAdditional InformationEmerging knowledge of mining and other relevant legislation applicable to Thungela incl.Mineral and Petroleum Resources Development Act, No 28 of 2002Mine Health and Safety Act, No 19 of 1996Skills Development Act, No 97 of 1998Skills Development Levy Act, No 9 of 1999Broad-based Black Economic Empowerment Act, No 53 of 2013Protection of Personal Information Act, No 4 of 2013Emerging knowledge of the process to obtain and maintain SETA accreditation, with specific knowledge of the MQA and QCTO preferredEmerging knowledge of data analysis techniques and technology systemsEmerging knowledge of SAP functionalityBasic knowledge of the administration and management of a learning systemWho We AreWe're a company that promotes an environment that inspires innovation and where people have a shared sense of purpose. Skills, experience, creativity, and agility underpin our ability to grow and thrive. This means building a diverse team of high-performing individuals who operate our sites safely, effectively and cost efficiently. Our people focus is centered on acquiring, developing, and retaining the talent we need to take our business forward, safely and sustainably.What We OfferWhen you join Thungela, you can expect to enjoy a competitive salary and benefits package. But people want more out of their jobs than financial benefit alone. Being able to work with thought leaders, opportunities for development, strong values and a sound organisational culture all contribute significantly to a compelling employee value proposition.Inclusion and DiversityTrue diversity is about more than being an equal opportunities employer. It is about bringing out the best in people for the good of our business, its partners, and especially our employees. We're committed to promoting an inclusive and diverse workplace where people are valued and respected for who they are and know exactly what value they bring to the table.Closing Date: 16/08/2024Seniority levelEntry levelEmployment typeFull-timeJob functionHuman ResourcesIndustriesMining
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