Overview Our client in the fuel supply industry is seeking a Temp Receptionist/Admin Support Assistant to join their team.
Minimum Requirements Grade 12/MatricAdmin Qualification/similarPrevious experience is essentialKnowledge of administrative and clerical proceduresComputer literate with relevant software applications – Microsoft Word, Excel, Outlook, and Switchboard.Knowledge of customer service principles and practicesJob Responsibilities Answer telephone, screen, and direct calls- take and relay messages professionally (via email or telephonically)Ensure reception is always covered/attended during office hours excluding lunch hourGreet persons entering the organization and direct them to the correct destinationArrange for teas and coffees for visitors on arrivalProvide information to callers and deal with queries from the public/customersEnsure knowledge of staff movements in and out of the organizationTidy and maintain the reception areaCourier control – delivery, receiving, and document controlReceive and sort mail and deliveriesManage and maintain car rental bookings.Responsible for Creating POs on Sage Evolution – update information on shared folder and ensure Finance Department receives documentationPrepare letters and documents as requestedAssist with planning and co-ordinating boardroom bookings on the calendar, catering, and other functions as requested from time to timeAssisting Exec PA with office-housekeeping products.
Receive at reception.Responsible for stationery order and stationery stock control (monthly) and water order for office (Weekly)Telephone management system YAXXA – request update of relevant information on the system as requiredManage weekly car-wash person, schedule vehicles for cleaning and provide finance with payment schedule.General administrative and clerical support as requiredKey Competencies / Skills Verbal and written communication skillsProfessional, friendly telephone skillsReliability, Honesty, and EnergeticProfessional personal presentationCustomer service orientatedInformation management for filingOffice administration skillsOrganising and planning skillsAttention to detailInitiativeStress tolerance