Do you have experience working in the training and compliance industry and are you a person who can work under pressure, prioritize what is most important, and take action? Our client is needing your exceptionally strong and accurate administration skills, coupled with organizational skills to ensure that all training is provided, recorded, and handled timeously. This position is a little like being on a yacht (facing a storm); you could be required to change direction at any given time to deal with what is most important. This is a very exciting position with lots to learn, and plenty of training will be given.REQUIREMENTSMatric, relevant qualification advantageous3-5 years' experience in a similar roleKnowledge of training and development administration and coordination in a complex, fast-moving environmentExcellent communication skills – verbal and writtenCompetent in Microsoft Office (Word, Intermediate Excel – VLook Up and ability to extract CSM and XL files from SAP)Must be flexible, have a strong work ethic, and be able to time manage your working dayAbility to work under pressure and exercise your own initiative whilst supporting team membersHighly organized and energetic individualDUTIESAdministrationEnsure that all administration is up to date to ensure compliance and a clean auditAdministrative preparation for all auditsEnsure that all administration for each training session is saved and filedEnsure that all training records are captured and updated on the systemEnsure that all registers are emailed to line managers dailyAdhere to all administrative deadlinesEffective time management to complete all tasks allocatedEnsure that internal and external customers are satisfied with the Training Department's service deliveryLogistical CommunicationCommunicate training prior to the commencement of the sessionRespond to all emails within 24 hours with a solutionMake and confirm all logistical arrangements with service providers prior to the commencement of trainingBudget and FinanceEnsure that all invoices are captured on the excel spreadsheet and submitted to the finance department on time for payment of all suppliersEnsure that all expenditure is planned and approved in the department budgetTraining PlanEnsure that all training as per the training plan is scheduled and deliveredEnsure that venues are booked, trainers and trainees are informed of the training, and that all booking information correspondsTrack the progress of all new starters from beginning to sign-off and manage deviationEnsure that all special projects that are assigned are recorded on the task monitoring tracker and managed to completionCo-ordinate Training Officer and Training Admin activitiesPre-empt, plan, and execute training interventions to ensure compliance training is up to dateSalary: R negotiable dependent on experience
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