Rosebank College, the Independent Institute of Education (The IIE) is one of the leading private higher education institutions in the country registered with the Department of Higher Education and Training. For over 70 years IIE Rosebank College has delivered quality tertiary education to students across South Africa. Situated in bustling cities, IIE Rosebank College embraces the same vibrant environment which allows over 20,000 students to connect with the heart of the institution. Our exceptional growth is creating a once in a life-time opportunities to suitable incumbents.Job PurposeThe Senior Payroll, Rewards & Benefits Officer is responsible for ensuring the accurate and timely processing of payroll while managing and administering employee rewards and benefits programs. This role involves overseeing payroll operations, including calculations, deductions, and compliance with legal and regulatory requirements. The role requires a strategic approach to providing expert guidance on compensation and benefits issues to support the overall organizational strategy.Duties & ResponsibilitiesPayroll DutiesProvide all payroll services in line with the conditions of employment, legislations, and organisational policies.Fulfil service requests and process transactions within the agreed organisational time frames.Provide payroll quality assurance to ensure employee records are accurate and maintained; employees are paid correctly and on time; and entitlements are paid and recorded according to legislation and relevant policies.Advice and respond to and resolve complex enquiries and issues to ensure the provision of accurate information, and the timely and effective resolution of issues and requests.Contribute to the ongoing development and maintenance of compensation policies and standard operating procedures.Identify opportunities for continuous improvement and implement new processes to streamline the payroll function and develop best practice operations ensuring alignment to current legislation and best practice payroll approaches.Capture and maintain employee records on databases.Ad Hoc duties.Payroll ReportingPrepare, review and submit relevant payroll statutory reports (e.g. EMP501, EMP201, CIODA, UIF etc) in line with set time frames and other regulatory authorities.Prepare and submit relevant monthly payroll reports in line with set time frames.Prepare and submit monthly third parties' reconciliations within set deadline.Resolve payroll reporting and third parties' queries.Compile and review monthly third-party payment reconciliation and submission to finance for payment processing.Provide guidance on payroll matters and ensure compliance with relevant legislations.Interpret organisation policies and government regulations affecting payroll activities and implements to ensure adherence.Perform payroll audit on a regular basis.Respond to any payroll request or audit request and address findings (if any).Payroll ProcessingReceive and collate input for monthly payrolls before set cut-off dates.Liaise with third parties e.g., medical aid and retirement funds etc and process input accordingly.Process payroll timely in line with set deadline.Reconcile payroll before transmission and validate supporting documents/reports.Process employee benefits (e.g., retirement fund and medical aid).Work with third parties to implement relevant payroll systems/processes/changes e.g., medical aid scheme and retirement and risk etc.Comply with statutory requirements and ensure completeness and accuracy of payroll.Resolve payroll queries.Verify the accuracy of payroll data to ensure data integrity.Perform payroll calculations and ensure correctness.Process payroll in compliance with relevant internal policies and legislation.Engage with relevant officials to ensure that all payroll activities are completed.QualificationsMinimum Requirements:Degree/Diploma (NQF Level 7) in Human Resources or Finance.ExperiencePayroll Administration (5-7 years).Payroll System Experience (5 years).Key CompetenciesTechnical Expertise: Proficient in payroll systems, benefits administration, and compensation strategies, Microsoft Excel at advanced level.Attention to Detail: Ensures accuracy in payroll processing and benefits calculations, with a keen eye for preventing errors.Analytical Skills: Ability to interpret compensation data and evaluate the effectiveness of benefits programs.Communication Skills: Clearly conveys information and provides support to employees and management on payroll and benefits matters.Confidentiality: Maintains discretion and protects sensitive employee information with the highest level of integrity.Rosebank College is an equal opportunities employer; however, preference will be given to EE and South African candidates.
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