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Job Description
Job Title: Payroll and Human Resources Administrator
Contract Type: Fixed Term Contract
Position Overview
SEIDOR Africa is currently looking for a Temporary Payroll and Human Resources Administrator to process payroll and support the Human Resources department on both HR and payroll facets. This incumbent will also act as the point of contact for payroll-related queries from employees and external partners. Your main administrative duties include conducting payroll from beginning to end for white-collar staff and maintaining personnel records, managing HR documents (e.g., employment records and onboarding guides), and updating internal databases.
As payroll personnel, you will be required to use payroll software with accuracy and efficiency. The position requires you to be good with numbers and to display and maintain confidentiality with sensitive information. The goal is to ensure employees receive the correct compensation in a timely manner through correct procedure and process according to company policy.
The ideal candidate must have experience with Payroll/HR procedures and processes and must be able to multi-task various administrative tasks in a timely manner. Ultimately, the incumbent should be able to ensure the HR department supports the employees while conforming to company policy and procedure and the relevant in-country labour laws.
Qualifications and Experience
Completed Undergraduate Qualification in HR Management or Payroll Administration (preferred)
Payroll Certification (preferred)
Understanding and competency in cross-border: East Africa and SADC countries (advantageous)
1-2 years Payroll specific working experience (ideal)
1-2 years HR specific working experience
Proficient in the PaySpace system or a payroll management system.
Knowledge of labour legislation and tax laws affecting employees
Thorough knowledge of e@syFile Application Tax Year End and Interim Submissions knowledge and application
Understanding and ability to work on the eFiling Web Portal
Experience working on multiple payrolls (foreign exchange an advantage)
Responsibilities
Payroll and Human Resources Administrator responsibilities include:
Payroll processing (South Africa, Kenya, Tanzania, Mauritius, and Zambia)
Gathering information on hours worked for each employee
End to end processing of selected (monthly) payrolls
Calculating the correct amount incorporating overtime, deductions, bonuses, etc., with assistance of a computer system
Preparing reports for upper management, finance department, etc.
Interacting with business units to ensure accurate payroll information is received in a timely manner
Receiving approval from upper management for payments
Processing taxes and payment of employee benefits
Working with the finance team on annual audits and monthly reporting
Payroll month-end, third party payments, and reconciliations
Tax year-end and Bi-Annual reconciliations and submissions of IRP5's
Maintaining various Pension and Provident Fund Portfolios
Pension - additions and withdrawals processing
Preparing journals for finance in respect of subsidiary costing
Submitting RoEs annually
Annual Discovery Health updates of member options
Medical aid - Additions, withdrawals, and changes
UIF group declarations
Technical support for all VIP users
Responding to employment verification requests
Maintaining Staff Files
Keeping track of hourly rates, wages, compensation benefit rates, new hire information, etc.
Annual leave/sick leave processing and accurate record keeping for all staff
Addressing issues and questions regarding payroll from employees and superiors
Handling employee records
Updating the database with necessary information
Assisting with the preparation of documents
Addressing employee queries
Participating in HR activities
Working closely with payroll to provide information for employees (sick leave, vacation, etc.)
Administering and executing specific Human Resources facets as required
Requirements
Experience in payroll
Experience in an HR department on various facets
Familiar with MS Office
Great time-management skills
Effective communication skills
Experience as an HR Administrator
Excellent problem-solving skills
Knowledge of HR processes/labour laws
Proficient with MS Office software
Great organizational skills
Effective communication skills
Key Attributes
Excellent Communication Skills (Verbal and Written)
High Organizational Skills
Excellent Multi-task skills
Ability to Prioritize own Workload
Detail Orientated and Results Focused
Demonstrate Good People Skills
Dependable / Responsible
Positive Attitude
Team Player
Hard Worker
Willing to Learn
Calm Under Pressure
Self-Management Skills
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