Project Coordinator

Role SummaryReporting to the Head of Customer Service, the Project Coordinator is responsible for quoting, planning, executing, monitoring, controlling, and closing out projects.Accountabilities / Key Performance AreasQuoting and completion of Project related Tenders within the given deadlines.Take ownership of any project given.Complete projects by organizing and controlling project elements.Ensure that all projects comply with the safety and health working environment policies and are fully compliant with relevant legislation.ResponsibilitiesParticipating in tender process i.e. design, submission and review.Prepare, maintain and monitor Project Cost calculations.Supply and assist Management with Sales forecasts based on the Tenders handed in.Control and arrange for signing off on contracts.Ensure Project targets and deadlines are met.Overseeing all incoming and outgoing project documentation.Managing relationships with clients and stakeholders.Develop project objectives by reviewing project proposals and plans; conferring with management.Designing risk mitigation plan.Coordinate internal resources by identifying project phases and elements; reviewing bids from contractors.Determine project specifications, customer requirements, performance standards and then prepare costing estimates.Leading Project planning sessions and maintain project schedule by monitoring project progress; coordinating activities; resolving problems.Managing project progress and adapt work as required.Control project costs by getting the right expenditures approved; administering contractor contracts.Conducting project review and creating detailed reports for executive staff.Prepare project status reports by collecting, analyzing, and summarizing information and trends; recommending actions.Maintain safe and clean working environment by enforcing procedures, rules, and regulations.Maintain product and company reputation by complying with local and international regulations.Optimizing and improving processes and the overall approach where necessary.Securing growth opportunities and initiating new projects.Work non-standard working hours if required.Assist Customer Service with additional duties where required.
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