Coordination of the predefined governance structures to ensure operational efficiency and impact.To assist the team through planning and coordination of information in order to optimize workflow procedures in the team.Responsible for providing administrative support to the team to ensure efficient running of the office.To be the point of reference for all queries, requests or issues and be an integral part of the unit.Qualifications: Degree in Economics, Public Policy, Business, or Engineering Honours degree or international qualifications will be an advantage Experience:4 - 8 year's experience in a similar rolePrevious work experience for government (+5 years) and private sector (+4 years)Demonstrable experience working with high-level officials, government employees, private sector professional and c-suite and finance professionalsEvidence of previous coordinating roles fulfilled.Understanding of the JET investment and implementation planUnderstanding of global decarbonization agenda and SA roleUnderstanding of government processes and how to navigate.Understanding of contracting and institutional agreements.Previous experience working with the following government departments – Department ofTrade, Industry and Competition, Department of Transport, National Treasury, Presidency,Depart. of Environmental Affairs.Exposure to a broad range of industries with incl. but not limited to automotive, energy, science and research, green hydrogen, electric vehicles etc.Effective, versatile, and action-oriented. Financial / Shareholder Returns:Process the department's expenditure and / or invoices.Keep appropriate record and regularly report on expenditures.Actual vs Budget monitoring and reportingInternal / Operational ProcessesGuides and coordinates meetings and workshops with key stakeholders of the NEV council, workstreams and others (funders, international organizations, foreign offices)Creates and Maintains guidelines of conduct for meetings. Ensures guidelines are approved and periodically reviewed.Ensures effectives of councils and workstream and other meetings.Responsible for agendas for meetingsResponsible for preparing meeting minutes (within 7 calendar days of meetings)Responsible for preparing annual meeting calendars. (1 month before the new calendar year)Supports the Programme lead and the JET PMU functions such as stakeholder management, communications, events organization, and marketing activities, reporting, consultant appointments.Manages records and data for the Just Energy Transition (JET) Investment Plan (IP) for NEV GH Implementation programContinually improves the process of coordination with stakeholdersSupports Workstream lead organizations with secretariate functionsAssist in the preparation of presentations for meetings Maintain organogram of program structureSupport the NEV and GH2 council chairpersonResponsible for stakeholder data baseTrack action items and report of status at meetingsAlert Programme lead of action items off-trackSupports technical expert panels/advisory bodies with secretariat functions Customer Focus Stakeholder Management:Provide professional administrative support to the team,Provide an efficient customer service to both internal and external customersLearning, Leadership People Growth:Manage own development to enhance own competenciesParticipate in knowledge sharing in the team, such as ESRR trends and due diligence time requirements, lessons learnt, etc.Solutions Driven, Accountability and Innovativeness.Technical/Functional Competencies:MS 360 suite (MSword, MSExcel, MSPowerpoint, MSTeams)Data management and dashboardsPresentation skillsAttention to detailExcellent time management skillsAbility to multi-taskGood verbal and written communication skillsBehavioural Competencies: Interpersonal skillsGood ethics, integrity, and high level of professionalismConfidentiality because of the nature of the workCommunication skills (both written and verbal)Ability to multi-task and thrive under work pressure
