Procurement

PRIMARY FUNCTION: To facilitate all procurement functions for all old and new projects. ESSENTIAL FUNCTIONS: Load orders onto SAP, creating files as per standard format in hard and soft copy. Notify all internal parties of the new orders and to facilitate all progress on purchase orders for projects. To maintain the project file both in paper and on the system with all corresponding documents: Customer order Order confirmations Delivery notes To manage the costing on the project within SAP vs the calculation sheet under the guidance of the Project Manager To facilitate the procurement of goods together with the Project Manager and the follow-up thereof in line with the project program. Manage all travel and accommodation for staff going to site if applicable. To manage stock items required for the project and bookings thereof via SAP To co-ordinate the delivery of equipment to site under instructions of the Project Manager. To book the deliveries with the store manager in advance To also ensure goods are packed and dispatched correctly, i.e., to inform the stores manager of any special requirements i.e., export packaging requirements. To constantly be in communication with the Project managers to ensure POs are correctly supplied Liase with Store man on deliveries for projects Arrange packing lists for Project orders to assist Shipping department Expediting all orders for projects (weekly Summary submissions) Closing out Pos on the system (COD and accounts) Verifying goods and services procured on a monthly basis via the creditors department