PERSONAL ASSISTANT : CENTRAL BUYING/ENGEN & AFRICA (24 MONTHS CONTRACT)Listing reference: woolw_000994
Listing status: Under Review
Apply by: 15 November 2024
Position summaryIndustry: FMCG & Supply Management
Job category: FMCG, Retail, Wholesale and Supply Chain
Location: Western Cape
Contract: Permanent
EE position: No
IntroductionTo provide a professional and comprehensive Personal Assistant service and administrative support to the Trading Heads of Central Buying and Engen & Africa.
Key ResponsibilitiesProvide an advanced, efficient, confidential administrative service to the Heads of Central Buying and Engen & Africa, including travel arrangements, co-ordination of diaries, document preparation, screening calls, managing email, office management, presentations, etc.Effective diary management and follow-up to ensure appropriate and constructive time allocation.Maintain confidentiality and deal effectively with sensitive information at all times.Co-ordinate events for the various central teams.Processing of accounts, petty cash and travel reconciliations for management and team.Ordering of stationary and other office equipment.Travel, diary & meeting management.Preparation of presentations and other documentation.General administration.Minimum Requirements3 year Secretarial diploma or other relevant / similar tertiary qualification.Ability to effectively consolidate strategic information and documentation.Budgeting skills and understanding of the Woolworths' financial processes.Enthusiastic and confident with strong interpersonal skills.Ability to build strong relationships.High level of proficiency in information systems and working knowledge of MS Word, Excel, PowerPoint and Microsoft Outlook.Effective communication skills – both verbal and written.Strong administrative and secretarial influence.Exceptional customer service and conflict handling skills.Analytical skills.Accuracy and attention to detail.Strong planning and organisational skills.Ability to multi-task, prioritize workload and work under pressure.Ability to work and make decisions independently.
#J-18808-Ljbffr