Payroll Specialist (AA) Area: Montaque Gardens, Cape Town Package: negotiable up to R52000 p/m plus medical aid, provident fund Purpose of the position: To prepare, administer and manage the monthly payroll; to reconcile and prepare all reports and payments related to the payroll; to maintain all payroll and personnel records and to maintain a human resources information system Key Responsibilities: Monthly Payroll Administration: · Accurately capture data input and effect changes to payroll, ensuring all supporting authorisations have been done and approved. · Check all entries, run payroll and submit to HR Director for approval by no later than the 19th of every month unless approved otherwise. · Prepare final pack with schedules and EFTs and submit to CFO for authorisations by no later than the 20 th of every month unless approved otherwise. · Upload data to Management System within time limits in order to meet pay date requirements. · Prepare monthly reconciliation of all payroll accounts to General Ledger. · Attend to all payroll queries from employees timeously. · Accurately prepare IRP5 submissions bi-annually for SARS within deadlines. · Ensure IRP5s distributed to each employee as soon as possible (preferably before the start of tax filing season) each year, via ESS or manually. Third Party Payments: · Accurately reconcile and submit payment due to SARS, Pension / Provident, Medical Aid. · Run the reports ensuring that the relevant data is accurate. · Maintain accurate filing system of all third-party accounts after every month end. Monthly, Quarterly & Annual Reporting: · Prepare monthly HR report as required by HR Director by no later than the 3rd of every month. · Prepare payroll data required for Budgeting, Employment Equity, Compensation Fund Return of Earnings, BBBEE etc. as needed. · Prepare Financial Year end reports as per audit requirements. · Submit Quarterly Employment Statistics report to the DOL once a quarter. Leave Administration: · Receive leave requests on ESS, scrutinise and authorize within 3 days of receipt. · Monthly reconcile attendance registers to ESS data on VIP by no later than the 5th of every month. · Inform managers in writing of excessive leave. Employee Records & Files : · Prepare EXCO files and file all documents pertaining to employment as per checklist. · Maintain general payroll and related filing system. Annual Increases/Bonuses: · Prepare confidential salary data spreadsheets. · Receive and input data onto system accurately and timeously. · Generate and distribute increase letters using mail merge. Ensure correct data reflected on letters. Skills, Experience & Qualifications · Preferred degree/Diploma In HR Management, Payroll Administration, Business Administration or Finance qualification will be beneficial. · At least 5-8 years experience in a payroll function role. · Experience in a global multinational company will be beneficial. · Experience of Sage VIP Premier plus Sage300 People · Experience of Coida submissions · Experience of EMP 201 & 501 submissions · Experience of 3 rd party payments · Experience of Time & attendance system · Experience of DOL reports