Purpose of the Job The Payroll and HR Administrator needs to ensure that all wage payments are done accurately and on time and to provide administrative support to the HR Department. Qualification Requirements Matric A recognized qualification in HR / Personnel Management an advantage. Payroll system training certificate (preferably Accsys). Knowledge & Experience Minimum five years' weekly wage payroll experience. Accsys Payroll Package (Preferable). MS Office, Excel, PowerPoint and Outlook skills. MEIBC Main Agreement knowledge and application. Competencies Resilience – ability to cope under pressure; Customer focus; Working independently. Information gathering and sharing; Relationship building. Logical thinking; Attention to detail; Numerical calculations. Roles and Responsibilities Capture and process weekly wage payrolls x 2 NCM (± 100), IMP (± 700). Process and capture earnings and deductions using the Accsys system. Review, prepare and process all wage adjustments. Calculate and apply all relevant statutory payments and deductions, such as Provident Fund, Sick Pay Fund, UIF etc. Respond to and resolve any queries from staff or managers. Review all sick notes and leave applications in accordance with regulations and process accordingly. Ensure correct use of the time and attendance system and accuracy of timesheets. Accurately process and check all timesheets to ensure any corrections are incorporated. Ensure that managers authorize all overtime requests that have not been approved. Ensure all month end processes and reconciliations are performed. Ensure all third-party payments are prepared and remittances sent through to the relevant parties. Maintain all wage employee personal information including updating personnel files. Generate relevant system reports, for example wage costs, absenteeism, training etc. Prepare all relevant HR documents in liaison with relevant managers. Timeously and in accordance with POPI Act requirements respond to all third-party confirmations. Interact with HR team and managers to identify and resolve issues as they arise. Contribute to HR continuous improvement. Consistently share information to ensure that all problems / issues are addressed and resolved. Closing date: 19th September 2024
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