ROLE SUMMARYThe Payroll Administrator will be primarily responsible for ensuring the accurate and effective processing and delivery of employee payroll data to be used for remuneration purposes. This position will include time and attendance related duties, processing of employee benefits and overall maintenance of the employee filing system.QUALIFICATIONSMinimum: Diploma or Certificate in Payroll Administration or a related field.Preferred: Certificate in SAGE People 300.Advantageous: Bachelor's Degree in a related field.EXPERIENCEMinimum of 2 to 3 years payroll administration and coordination experience.Experience using HRIS (e.g., Sage People 300) would be beneficial.RESPONSIBILITIESOperationalCoordinate the payroll submission and verification process whilst ensuring adherence and accuracy at all stages.Setup monthly schedules outlining the payroll processing timeline.Coordinate with relevant departments to collect payroll input data.Ensure payroll input is received each month.Verify the completeness and accuracy of the payroll information received.Ensure relevant employee records are maintained.Ensure to load new starters onto SAGE.Utilise payroll software (SAGE) to process payroll input accurately.Facilitate the approval process for payroll by ensuring that all necessary authorisations are obtained within the specified timeframe.Prepare and complete the UIF documents such as UI19 forms and maternity leave for employees as required.Assist with all employee benefits administration relating to medical aid and provident fund.Facilitate the employee offboarding process including processing of documents such as exit interviews and provident fund withdrawal forms.Assist with creating Sage ESS profiles and attending to password resets.Ensure that SAGE is maintained and up to date with latest information such as transfers, reporting lines, job titles and employee personal information.Assist the Payroll Analyst to complete quarterly Sage data clean ups.Address and resolve queries from both management and staff related to payroll matters.Generate and distribute payslips to employees upon request.Responsible for reporting and extracting SAGE reports.Generate EE reports to ensure consistency and accuracy of payroll information such as occupational levels, race, gender and disability.Ensure to maintain the TymeBank portal by adding and removing employees when necessary.Train all existing employees and new starters on the HR System and conduct refresher training.Maintain the payroll administrative processes and procedures.Perform ad hoc reporting and any other reasonable duties that may be required from time to time.COMPETENCIESExamining Information: Analyses and processes information very effectively when solving problems. Very curious and good at asking probing questions.Interpreting Data: Very effective in applying technology and working with numerical data when evaluating problems. Relies heavily on facts and hard, objective data when evaluating problems.Establishing Rapport: Very quickly establish rapport with people. Like making new friends and find making friends easy. Attach importance to and are effective in making a good first impression.Articulating Information: Presentation oriented, good at explaining things and confident when meeting new people.Showing Composure: Remains calm and does not get anxious before or during important events. Works well under pressure.Team Working: Takes full account of other people's views and work well in a team, will go to considerable lengths to include others in the final decision.Meeting Timescales: Conscientious about meeting deadlines, highly punctual and highly unlikely to leave things unfinished.Checking Things: Very thorough and even perfectionistic, ensures that things are done properly, delivering high quality work with great attention to detail.Following Procedures: Extremely rule following, procedural and risk averse.Upholding Standards: Uphold the highest standards.
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