We are searching for a highly presentable Personal Assistant (PA) to the CEO of a group of companies. The PA is a highly organized and detail-oriented individual who provides comprehensive administrative support to the CEO. The PA will act as a gatekeeper and facilitator, ensuring that the CEO's time is managed effectively and that the CEO can focus on strategic priorities. This role requires a high level of discretion, professionalism, and the ability to work in a fast-paced environment.She must be fully bilingual in both Afrikaans and English as most of our clients are Afrikaans, and written and verbal communication in Afrikaans is a non-negotiable.Experience And QualificationBachelor's degree in Business Administration, Communications, or a related field preferred.Minimum of 5 years of experience in a similar role supporting C-level executives, preferably in a multi-company environment.Experience in managing complex schedules and multitasking in a fast-paced environment.Fully bilingual in both Afrikaans and English - most of our clients are Afrikaans and written and verbal communication must be on Afrikaans home level.Excellent organisational and time-management skills.Strong written and verbal communication abilities.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.High level of discretion and confidentiality.Ability to work independently and make sound decisions under pressure.Strong interpersonal skills and a professional demeanor.Duties And ResponsibilitiesExecutive Support:Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.Prioritize and manage multiple tasks, ensuring that deadlines are met and important matters are addressed promptly.Prepare meeting agendas, take minutes, and follow up on action items as required.Preparation for monthly EXCO meetings.Coordinate and prepare necessary documents and materials for meetings and presentations.Communication Management:Serve as the primary point of contact between the CEO and internal/external stakeholders.Screen and manage incoming correspondence, emails, and phone calls, prioritizing and responding as appropriate.Draft, proofread, and edit communications on behalf of the CEO.Project Coordination:Assist the CEO with various projects, including research, data collection, and report preparation.Track progress on key initiatives and ensure the CEO is updated regularly on project status.Liaise with department heads and other senior executives to ensure alignment with the CEO's directives.Administrative Duties:Organize and maintain confidential files and records.Handle expense reports, budgeting, and invoicing related to the CEO's office.Coordinate logistics for company events, meetings, and conferences as needed.Relationship Management:Build and maintain strong relationships with key stakeholders, both within the organization and externally.Facilitate smooth communication between the CEO and other executives, clients, and partners.Ensure that the CEO is well-prepared and informed for all engagements.After-hours and traveling will be required in this position.Desired SkillsPAAdminFinancePersonal Assistant
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