The individual is required to provide personal assistance to the CEO, COO and CFO, as well as diary management for the greater executive teamThe individual is required to provide office management support to the central office and act as co-ordinator for regional offices regarding certain logisticsManagement of all supplier relationships (i.e.
Travel Partner, Courier Partner, Landlord for the central office, Cleaning Company and Office Supplies Partners to name a few), is important in the role.
Provide general office administration and secretarial dutiesPro-active diary management for the ExecutivesSwitchboard and main client reception from 08:00 - 17:00Meeting/meeting room managementTyping, filing, compiling of board packsPreparation and compilation of client/adviser packs, including agenda and taking of minutes where necessaryOrganise and store paperwork and electronic documents appropriatelyHosting of meetings (venue, catering, attendees etc.
)Pro-active procurement of all office suppliesManagement of cleaning staff and the supplierScreens incoming calls and correspondence and respond independently when possibleEnsure queries, requests and complaints are screened and timeously referred to relevant executive or manager where appropriateCo-ordinate and arrange all travel and accommodation efficiently, ensuring that the necessary travel arrangements/documents are in place.
This includes travel for the Executives, Advisory Council, Conferences, Roadshows to name a fewProvide assistance with the annual conference as well as regional roadshows/client eventsProvide general assistance during presentations, workshops and meetingsPrepare and distribute all documentation according to company standardsEnsure all relevant documentation is prepared in time for meetingsEnsure confidential documents, reports and information is handled appropriatelyAttend to general office administration and secretarial dutiesManage the claims for the Executive TeamQualifications and ExperienceMatric and relevant tertiary qualification, certificate or diplomaExperience in the banking / financial services industry would be an advantage.A minimum of 5-8 years experience in a similar positionMust be proficient in Microsoft Suite (in particular Word and Powerpoint).