Outreach, Facilities and Special Projects Coordinator (One Year Term) Date Posted: 09/20/2024Req ID: 39803Faculty/Division: Faculty of Arts & ScienceDepartment: Dept of PhysicsCampus: St. George (Downtown Toronto)Position Number: 00038076 Your opportunity:Under the general direction of the Chief Administrative Officer, the Outreach, Facilities and Special Projects Coordinator provides a wide range of services to the Department. As Outreach Coordinator they manage events for the general public, including Science Rendezvous and Doors Open; for alumni, including homecoming (reunion) activities; for high school students, including the Science Unlimited Summer Camp, school visits to campus, and Pursue STEM, a program for the development of STEM and leadership skills among Black and African-Canadian high school students. Outreach responsibilities also include the Department newsletter and other publications and management of the Department's social media presence. As Facilities Coordinator they have responsibilities for space allocation and security, including key distribution and management, reporting problems and coordinating repairs, and working with building occupants to coordinate minor renovations to offices, common rooms, and laboratories. Special projects include undergraduate career development and mentorship programs. The position also provides administrative support by managing the Department's flextime system, and by tracking and reporting on vacation time of research staff (research associates and post-doctoral fellows).Your responsibilities will include:Conceptualizing, organizing and executing event activitiesOverseeing day-to-day operational needs and service delivery requirements of programsCoordinating tasks for projects and other strategic initiatives with stakeholdersFostering positive relationships with alumniEditing content for brochures, newsletters, websites and/or handbooksLiaising with stakeholders to coordinate space and resource requirementsDeveloping and maintaining procedures for the use of space and equipmentDetermining logistical details required for office renovations and movesEssential Qualifications:Bachelor's Degree in Business Administration or Communication or acceptable combination of equivalent education and experience.Minimum of 5 years related post-secondary (or similar) experience in a combination of event planning, communications, and administrative support.Demonstrated experience in planning and delivering eventsDemonstrated experience in producing and editing communication media - digital or printDemonstrated experience in managing social media presence on Facebook, Linkedin, Youtube, Instagram etc.Demonstrated experience working with alumni (donors) in events coordination and student development (mentoring)Demonstrated experience in providing operational and administrative support within a large enterprise.Demonstrated experience in facilities management, including space allocation, key distribution, and renovation etc.Sound knowledge of University organization, policies and proceduresWell-developed skills with Office automation tools (e.g. Microsoft 365, Google Suite)Knowledgeable of UofT Administrative Management Systems (AMS, FIS, HRIS)Able to work (knowledge and skills) within website content management systems (CMS)Able to maintain database content using common toolsTo be successful in this role you will be:ApproachableDiplomaticMeticulousOrganizedProactiveResilient Closing Date: 09/30/2024, 11:59PM ETEmployee Group: USW Appointment Type: Budget - Term Schedule: Full-TimePay Scale Group & Hiring Zone: USW Pay Band 12 -- $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.Job Category: Administrative / ManagerialRecruiter: Ann Yang Lived Experience StatementCandidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please contact ******.
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