SUMMARYAn opportunity exists for a young and energetic candidate with a sound financial background to form part of the finance team who will oversee, design, and implement controls to ensure good financial practices are implemented and adhered to. To be part of a dynamic Financial Team in the Tourism, Property and Finance sector. Ensures financial practices and information are in line with company policy and all statutory legislation & regulations. Responsible for providing financial management support and advice (typically in the form of financial reports, cost control & financial trends and ratio's) to stakeholders of the Company, to enable them to make sound business decisions. Assume the primary day-to-day responsibility for planning, managing, and controlling all financial-related activities within the Company. Ensures financial practices and information are in line with company policy and all statutory legislation & regulations. MINIMUM REQUIREMENTS QUALIFICATION: Grade 12 or equivalent is essentialDegree or Diploma in Accounting / Cost and Management Accounting EXPERIENCE: SAIPA completed articles (1-2 years post articles)2 or more years' experience in similar fieldAdvanced skills in MS OfficeSage EvolutionHospitality Accounting experience (Beneficial)Opera (Beneficial) COMPETENCIES COMMUNICATION: Verbal and Written Communication COGNITION/THINKING: Analysis/ReasoningDecision making & judgement PERSONAL EFFECTIVENESS: Self-ManagementStress ToleranceAttention to detailStrong Principles and Solid Integrity INTERACTION WITH OTHERS: Influencing otherTeamwork MANAGEMENT QUALITIES: Time Management Business AlignmentStrategic Vision DUTIES AND RESPONSIBILITIES: Preparation of Monthly Management Accounts & Financial Reporting Preparation of the monthly management accounts pack to fully assess the performance with given deadlineEnsuring all HOD's within Company receive and sign for departmental financial resultsPreparation of monthly Balance Sheet reconciliation file, to ensure integrity of financial statement line items presentedEnsure Revenue generated is accurate and imported to accounting software package (EVO)Ensure monthly stats reports are created and correct as per Property Management SystemCost Analysis & Control Analysis and identification of incurred costs versus budget and prior year, in order to fully understand cost drivers for key stakeholders to make informed decisionsIdentify cost saving opportunities in order to improve the financial wellbeingReview reconciled expenditure reports to test the validity of costsEnsuring that revenue and expenses have been recorded against the correct projects within the ERP systemAble to assist proactively with cost control requirementsTax Compliance Calculate and reconcile VAT payable on a monthly basisHomeowners Ensuring accuracy of monthly Revenue Journal from OPERA into Financial Reporting systemEnsuring all Home Owner profiles and fee structures are maintained within the financial systemAccurately capturing all Project Management related activities and feesEnsuring Home Owner statements are completed within the timelineEnsuring Home Owners are paid on time and statements are distributed to each ownerTreasury Function & Cash Control Check, verify and release electronic bank paymentsEnsure cash-flow forecast is done on a monthly basis, to identify funding requirementsEnsure all excess funds are identified and transferred to the bond on a timeous basisRelated Party Matrix Ensure monthly related party matrix recons are performed and reconciled with counter partyEnsure related party matrix is complete for financial year endEnsure all intercompany loan accounts balance at end of each month and is paid within given timeframe.Procurement (Chemicals, Linen, Amenities) Assume the day-to-day responsibility to ensure the stores department operates effectively in securing best products and pricing structures (identifying cost saving opportunities)Ensure Order Protocol is followed (Order signed by 2 signatories)Perform detailed analysis and review on COS % to identify problemsStock Control Planning and oversight of monthly stock countsSpot checks on stock counted, to ensure accuracy of countIdentifying slow moving and expired stockEnsure stock receiving system and procedures are followedPayroll Ensuring accurate and timely submission of time sheet information to payroll department monthlyAnalyse and audit all hours worked by staff, to ensure correct paymentEnsuring that payroll related costs are within approved Manplan structure for various departments within CompanyReview and approval of final pay register (VIP) for business units under management, before staff are paidCalculate commission that is due to staffEnsure all deductions and earnings are recordedFixed Assets Ensure the integrity and maintenance of the Fixed Asset RegisterEnsure procedures are in place for safe keeping of assetsPerform monthly spot checks on operational asset register listsAd-Hoc RequestsSupport the Financial Managers and Chief Financial Officer with any queries relating to Finance departmentBudgeting & Budgetary Control Compile the annual budgets and submit to Group Financial Manager to review for CFO approvalReview the budgeted fees and expenses for large variances and resolve prior to the Group Financial Manager conducting her reviewPreparation of forecast (Rolling estimate) for the rest of the financial yearAccounts receivable Review Debtors Age analysis on a monthly basis and highlight issuesWeekly review of Open Accounts on OPERA and investigate issues as per SOPCreditors Ensure creditors recons are performed monthlyReview age analysis on monthly basisRelease creditors payments on NedbankExternal Audit & Preparation of Annual Financial Statements (AFS) Preparing the Annual Audit files as per Group Instructions receivedInvestigate and respond to audit queries and ensure the audit is completed in an appropriate time frameEnsure 6-month soft close audit file is completed within time frame. Relationship BuildingMaintain strong working relationships with, and have open and transparent communication between all members of the teamDevelop and maintain relationships with external vendors to ensure service delivery of high quality Ad-Hoc RequestsSupport the business as and when ad-hoc financial request come in and provide information that is accurate, of a high standard and delivered within required timeframesUnderstand the daily operations within the CompanyDuty shifts performed at least once a month You will be expected to be always available telephonically and always have access to read and respond to your emails.
