Rosebank College, the Independent Institute of Education (The IIE) is one of the leading private higher education institutions in the country registered with the Department of Higher Education and Training. For over 70 years IIE Rosebank College has delivered quality tertiary education to students across South Africa. Situated in bustling cities, IIE Rosebank College embraces the same vibrant environment which allows over 20,000 students to connect with the heart of the institution. Our exceptional growth is creating a once in a life-time opportunities to suitable incumbents.Job PurposeUnder the supervision of the HR Manager the Junior HR Officer is responsible for all administrative functions in support of campus Human Resource and Payroll administration.Duties & ResponsibilitiesAdministration of the HR documentation for Independent contractors and casual workersDaily Performs Managed Integrity Evaluation (MIE) verification checks; including identification verifications, qualification verifications, credit checks (where applicable), professional membership verifications (where applicable), Drivers Licence (where applicable), Verify Passport and Visa (where applicable) and criminal checks for the relevant positions. Ensures that any unfavourable results are escalated and dealt with accordingly prior to any offers being made.Performs two reference verifications on each potential new IC as part of the screening process. Ensures that any unfavourable results are escalated and dealt with accordingly prior to any offers being made.Creates a profile on APS for each new IC.Prepares contracts and annexures for ICs.Hands new ICs the required payroll documentation as per the P15 Engagement Checklist to complete so that they can be submitted on or before the monthly deadline.Checks the completed pack of forms that employees submit for processing to ensure that they are completed correctly, that all required supporting documentation is attached and that the entire pack of forms meets audit standards.Follows up on any queries or outstanding documentation from the new employee packs before submitting a copy of the pack to the National Office Human Resources / Payroll team for processing and files the relevant originals and copies on campus in an orderly manner aligned with audit requirements.Captures new employee information on a spreadsheet and ensures that this data is kept up to date at all times.Administration of the Independent contractors and casual payrollResponsible for ensuring that all Independent Contractors agreements and annexures meet the required company and audit standards.Follows up on any queries or outstanding documentation from the Independent Contractor or Casual packs before filing the relevant originals and copies in an orderly manner.Oversees the foreign national approval and tracking (i.e. permit expiry dates etc.) processes for casuals and IC's and ensures that no offers are made before receiving pre-approval.Ensures that claim/timesheet deadlines are communicated to Independent Contractors and casuals monthly.Responsible for training Independent Contractors on the APS Timesheet Process and assisting with any APS time Queries.Ensures that all casual claims are signed and submitted with all relevant information required in line with the claim deadline.Responsible for distributing Casual and non-timesheet user IC claims to the relevant Managers to be approved and signed off timeously in line with the claim deadlines.Ensure the relevant Casuals P23 is signed by casual, approved by the line manager and captured on APS before the required deadline.Check that the Independent Contractor and Casual P18 payroll reports are correct on a monthly basis to ensure that the correct tax has been deducted for Independent contractors and all claims are reflected on the report. Ensure that the P18 form is signed by the relevant persons together with the correction schedule (if applicable).Responsible for assisting Independent Contractors and casuals with any payment queries and escalating if need be.Following up with the T&L department and confirming the list of active ICs on a monthly basis.Terminating non-active ICs on APS and ensuring all outstanding claims are processed, company property is handed in etc.QualificationsMinimum Requirements:Degree and/or Education qualification in HR, Payroll or related.ExperienceHR Administration (3 years)Recruitment (1 year)Key CompetenciesAdvanced computer literacy essentialExcellent administration, planning and time-keeping skillsCustomer service orientation, high levels of energy and self-motivationHighly effective communication and organizational skillsShown ability to manage work and self proactivelyHigh level of integrity and confidentialityMust be approachableAttention to detail and accuracySalaryMarket related.Rosebank College is an equal opportunities employer however preference will be given to EE and South African candidates.
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