Accountant Duties Debtors Control & Invoicing Prepare billing schedule for the month ahead Update and confirm construction timeline schedule Capture debtor invoices on pastel Reconcile invoices on pastel to the billing schedule then email Process sundry invoices eg; Atec, grass cut, fines and other recoverable expenses Create new debtor accounts for property transfers which went through in the month Update and maintain the sales schedules for stats purposes Prepare welcome email to the new debtors and email the invoices due. Credit the old debtor according to date of transfer and close off the account Confirm interest to be charged, then process overdue customers Select customer statements to be emailed and check each account for errors before emailing Tend to account queries and requests Reconcile debtors on age analysis & correct if any errors found Prepare debtor journals and Credit notes and ensure they are properly authorised and signed off Send reminders/make calls to overdue debtors - escalate problem accounts to Estate manager Submit overdue list for whatsapp to Estate manager Update and verify debit orders to be submitted with notes on the 1st of the month Creditors Control & Payments Verify supplier invoices to be paid against payment schedule received and submit for loading After payments have been released, check if all transactions are successful Reconcile card invoices on schedule/purchase order to transaction on bank account Process creditor/supplier invoices on Pastel Prepare suppliers/creditors reconciliation with age analysis Creditors Queries follow up on outstanding invoices or disputes on statements Reconciliation of Access Income and Petty cash Verify petty cash invoices to schedule and reconcile balance on hand Capture petty cash invoices on pastel Reconcile access card income with schedule and cards on hand Manage Cash book Import credits/deposits from bank account into pastel bank manager Allocate deposits/ credits to appropriate accounts eg; debtor/general ledger if not already mapped Import payments from bank account into pastel bank manager Allocate payments to appropriate accounts eg; supplier/general ledger & provide description notes Reconcile bank account Prepare Monthly Management Accounts GL administration Process all monthly journals and reallocations Prepare recons for balance sheet GL accounts Allocate income generated from community centre bookings Update and maintain fixed assets register