Nelson Mandela University reserves the right not to make an appointment.
In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan.
CORE PURPOSE OF JOB
Create a platform for enhancing the HR Service delivery across the HR value chain to realise efficiencies across the University.
KEY PERFORMANCE AREAS
Accurately categorise and capture information including identifying problems, change and/or flag document and data integrity issues with relevant stakeholders Remove or flag procedural obstacles to quality data and data capturing accuracy Data and information processed and captured withing standards and guidelinesAppointment of employee Create an employee profile for newly appointed employees. Create new service records for current or former employees. Allocating a relevant code to newly appointed employees. Load the fund records to the employee profile.Maintained employee data Update employee profile. Updated and accurate employee details Update and maintain leave records.Termination of employee Terminate an employee service record (employee profile). Manually calculate leave payout on termination of service and reconcile service record. Manually convert the unused short term contract service record period and advise the relevant stakeholders to calculate and reverse the budget End the fund codes from employees profile. Notify payroll of employee termination.General queries: Attending to general front-line queries from employees, line managers and HR. Process all payroll data according to Universitys business processIdentify and alert relevant data trends to the line manager Executes HR front office (reception) area procedures, answers telephones, and disseminates information to employees and visitors as needed. Provides clerical support, including but not limited to filing, writing letters and organising files. Processes reservation requests for HR Boardroom Completes administrative tasks and functions within the scope of the role Communicates effectively when responding to inquiries from employees and general University community. Participates in monthly department meetings as scheduled by supervisor. Identify deviations and non-compliance from legislation and policy application. Assist in instituting corrective action with the relevant stakeholder. Report any non - compliance / deviations of policy or legislation to the specialist timeously. Invoking procedures to recover incorrect leave where supporting documents are not validPage 3 of 4 Dependant notification to inform when the maximum age is reached for membership of fund to be terminated.
REQUIREMENTS
Matric / Grade 12 Minimum of 2 to 5 years relevant experience
