Financial Administrator

Job FunctionsAdministrative Tasks:Answer phone calls, respond to emails, and greet visitorsManage and maintain files, records, and databasesPrepare and distribute documents, reports, and correspondenceOffice Management:Maintain office supplies, inventory, and equipmentCoordinate travel arrangements, meetings, and appointmentsEnsure office cleanliness and organizationCommunication:Handle internal and external communicationsPrepare and distribute meeting materials and minutesEnsure effective communication among team membersData Entry and Record-Keeping:Enter data into various software systems and databasesMaintain accurate and up-to-date records and reportsSpecial Projects:Assist with special projects and tasks as assignedProvide support to other departments as needed Creditors: Manage and maintain accurate records of amounts owed to suppliers and vendorsVerify and process invoices and credit notesEnsure timely payment of debts to avoid late fees and penaltiesCommunicate with suppliers regarding payment queries and disputesReconcile supplier statements and investigate discrepanciesMaintain aging reports to track overdue paymentsEnsure compliance with payment terms and conditions Debtors:Manage and maintain accurate records of amounts owed by customersVerify and process invoices, credit notes, and receiptsEnsure timely collection of debts to minimize bad debtsCommunicate with customers regarding payment queries and disputesReconcile customer statements and investigate discrepanciesMaintain aging reports to track overdue paymentsFollow up on overdue accounts to secure paymentEnsure compliance with credit terms and conditionsRequirements:Experience in Creditors and DebtorsExperience in General AdministrationFluent in Afrikaans and EnglishOwn TransportGood computer Skills Sage Accounting skills and KnowledgeSelf-motivated, Hardworking and outside of the box mindset