Job title/position: Executive AssistantFunction and Business Unit: Infrastructure - Business Support Description of the role and purpose of the job:Providing and prioritising operational and administrative support to the firm's leadership enabling them to focus on core business objectives.
Key responsibilities:Understand and enable Firm Strategy • Understand strategy at Firm, Function and Service line level • Understand how role aligns with strategy and how execution of role enables strategy • Understand the broader firm structure and service offeringOperational and Business Support • Manage Business Unit leadership diaries and correspondence • Manage Leadership travel arrangements in accordance with KPMG Policy • Scheduling of meetings/ Booking / co-ordinating of functions / events / conferences • Completing and submitting partner time sheets / expenses (Oracle) • Providing general support to Business Leadership • Assist with general BU Administration • Assist with reports, opinions, engagement letters, finalizing client documents and taking accurate minutes of meetings, where required • Understand and contribute towards the financial management goals of the business Quality and Risk Management & Compliance • Comply with KPMG Risk Management and other Policies and Procedures • Drive a relentless focus on quality and excellent service Internal and External Stakeholder Management • Understand internal and external stakeholders • Deliver role requirements with a client centric approach Communication • Demonstrate high quality and timeous verbal and written communication - review of documents for grammar corrections, where required Internal and public trust • Building internal and external trustPersonal Development • Keep abreast with recent developments and best practice in respective field Skills and attributes required for the role:Skills and qualifications: • Matric • Secretarial diploma or similar qualification would be an advantage • Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle • Strong communication and writing skills • Good analytical skills and ability learn the usage of new technologies as and when required • Fast and accurate typingPersonal attributes: • Extremely high level of confidentially and integrity • Excellent client focus • Able to use own initiative • Good time management ability • Ability to function well in high pressure environment and high sense of urgency • Exceptional telephone manners • Ability to multitask, proactive and efficient • Ability to work in a team • Ability to meet deadlines • Strong communication, writing and interpersonal skills • Attention to detail Minimum requirements to apply for the role (including qualifications and experience):• Matric • Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle • Communication and writing skills