Legal SecretaryAttorneys in Cape Town require a Legal Secretary.
Duties & ResponsibilitiesMaintain Partner(s) and/or Professionals' diary including coordinating and liaising with relevant parties regarding meetings and preparing all documentation for appointments and travel.Filing, organizing, and maintaining documents.Opening and closing of legal files in accordance with the firm's policies and procedures.Organizing and maintaining legal files in accordance with the firm's policies and procedures.Assist in handling legal administration requirements.Assist in the preparation and processing of legal documents.Print all correspondence, pleadings, and documents and file them in physical/hard copy files.Ensure documents dispatched are accurate.Liaise with messenger/driver.General office administration and management.Dictation typing.Follow up with clients regarding payments and keep a log of all client contact.Compile and submit weekly outstanding reports (payments from clients and report to accounts department once a week).Ensure compliance with FICA.Complete time sheets and capture time on CMS/Adarant.Keep track of attorney time records and billing.Monthly invoicing in accordance with the firm's policies and procedures.Desired Experience & QualificationGrade 12 (Matric).
Minimum of 5 years' experience as a legal secretary within a law firm.
Experience in a Maritime Department is an advantage.
Familiarity with the following software packages:
Microsoft Office.Knowledge of basic numeracy and literacy skills.
Knowledge of administrative and clerical procedures and systems.
Knowledge of FICA.
Own transport essential.
Ability to work under pressure, and occasionally after hours.
Package & RemunerationGood market-related salary commensurate with experience.
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