Reference: CPT003400-Meg-1Are you a meticulous finance professional with debtors' control and office management experience?Our client in Montague Gardens requires your solid experience with the full, all-round capability of running the quotations, invoicing, and debtors alongside the Director and Financial Manager.We require a "people's person" who will dive into the heart of financial operations, ensuring smooth cash flow and maintaining healthy debtor relationships.Duties & ResponsibilitiesREQUIREMENTSGrade 12, Basic accounting Diploma advantageousProficient in Excel (v-lookups/H-lookups/formulas), Word, and OutlookExperience with Xero an advantageBilingual (English – speak / Afrikaans – understand)Presentable with outgoing, well-spoken, confident & friendly communication skillsExcellent financial acumen with accountsOwn transport essentialAbility to take on responsibilities, use initiative, and work well in a team & independentlyDUTIESReporting to the Director and Financial ManagerTracking of servicing invoicing for both Cape Town and Durban branchesReconciliation of all closed services per month invoicedFollow up on outstanding accountsCreate proforma invoices and track depositsSend final invoice to customer upon finalisation of jobJob costing installationsEnsure job costings are accurate and complete for the monthCost of sales report (monthly) – Services/SparesCertificates to clients upon completion of job and receipt of final paymentAssist with insurance claimsManage WIP/check proforma's converted correctly to invoicesManage rental agreementsXero – process invoice/credit notes dailyManage client enquiries telephonicallyBuild sound relationships with clientsRecord daily hours worked by all employees, complete monthly and weekly schedulesManage sick leave schedules and administrationManage in-house database of customer listsEnsure that jobs being worked on are updated dailyManage costing compilations for all work requirementsOversee HR for staff with opening new files, drawing up contracts, issuing of payslipsManage transport invoices at month endEnsure administration for health and safety compilation is updatedManage the royalties' programmeEnsure month rental and water and sewerage accounts are issued timeouslyReconciliation of vehicle fleet for Cape Town, Johannesburg, and DurbanSalary: R negotiable dependent on experience
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