Main job function
The Creditors Administrator reports to the Accountant and is responsible for capturing, reconciling supplier invoices, preparing payment batches and general office duties.
Key Responsibilities:
Perform day-to-day activities for weekly and monthly accounts payable processing and associated tasks in a timely and accurate manner.
Capturing invoices accurately, comparing invoices to PO's and GRN's.
Credit note processing.
Ensuring all invoices are completely processed for month end.
Ensure invoices are authorised in accordance with levels of authority.
Ensure that payment requisitions are properly authorized.
Ensure invoices are allocated to the correct supplier and general ledger accounts daily.
Check whether information supplied on the invoice is accurate, for example:
Whether VAT is applicable and whether it is a valid tax invoice.
Correct VAT is calculated and that the totals of the invoice are correct.
Check that supplier statements are received and request if not received.
Prepare creditor reconciliations between the supplier ledger, supplier statement and supplier invoices on a monthly basis.
Ensure all supplier balances on the creditor's age analysis are complete and are within the approved payment terms.
Prepare month end payment packs timeously, ensuring all supporting documents are attached.
Send remittance advices to the supplier post payment.
File invoices post payment.
Liaise with suppliers.
Fill in supplier credit applications.
Assist with other admin functions within accounts department.
Able to manage creditors books over different companies.
Able to sort out queries independently.
Process orientated.
Any other Ad-hoc duties.
Qualifications
Grade 12 and relevant financial qualification. At least 3 years' experience in a similar position. Computer literate in MS Office, Excel and SAGE.
Criteria
Good organisational skills, reliable and attention to detail.
Good verbal as well as written communication skills.
Ability to work under pressure.
Strong reconciliation skills.
Meticulous attention to detail.
Hard working and willing to go the extra mile.
Team player.
Salary
R12 000
A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.
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