Minimum RequirementsMatric with a Bachelor's Degree in Law (LLB) and/or Business Administration CA (SA)Professional qualification such as Chartered Secretary (ICSA) at the Chartered Institute of Company Secretaries (CIS) or working towards one5-10 Years' experience as a Company Secretary requiredExtensive knowledge of the Companies Act and other relevant legislation: POPI, PAIA, NCA, FICA, Competition Act, NEMA, Labour Relations Act, Tax Laws, BBBEE Act, King IV Code of Corporate GovernanceExperience in minuting and managing Board and Committee meetingsExperience in supporting corporate transactions (M&A) through due diligence and document preparationResponsibilitiesDevelop an annual meeting plan for Board, Committee, and Annual General meetingsPrepare notices for Board, Shareholder & AGMs, including agendas, proxies, and circulation.Attend board meetings and take accurate minutesImplement Board decisions and instructionsIdentify and advise the Board on potential corporate governance risks and best practicesStay abreast of industry developments, regulatory and legislative changes in relation to corporate governanceCoordinate the company's corporate governance practices, ensuring alignment with the principles outlined in the King IV report on corporate governanceProvide secretariat support to Board Committees (Audit Committee, Remuneration Committee, Nomination Committee)Submit annual returns to the CIPC & register companies and file all changes with the CIPC (appointments, resignations, change of addresses, etc.)Prepare share certificates and maintain share registers for all Companies in the GroupProvide support for transactions (particularly M&A) in terms of due diligence and prepareEnsure that any failure to comply with relevant legislation is reported as requiredIdentify and manage compliance risks and potential legal issues facing the companyMonitor all legislative, regulatory, and corporate governance developments that might affect the company's operationsDraft and update the Delegation of Authority documentProvide technical expertise, conduct research, and provide guidance on standard company secretarial practicesCoordinate and oversee the company's investor relationsIdentify and manage conflicts of interest for DirectorsRespond to general queries in relation to Board Committees, FICA, SARS, BBBEE verification, and Auditor queriesFacilitate internal collaboration with other departments or individuals to ensure the efficient administration of the companyAssist the General Counsel with legal administration when required to ensure the smooth running of the Legal DepartmentSupport and assist with internal and external audit items related to areas of their operation, including board governance, compliance with the Companies Act, and statutory recordsTO APPLY:Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV. Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.AJ Personnel is fully POPIA Compliant.Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.Note our clients may expire jobs at their own discretion.AJ PERSONNEL will only respond to shortlisted candidates.If you have not received a response within two (2) weeks from applying, your application was most likely unsuccessful.