Branch Administrator (POS24142)Cape TownR 15 000 to R 17 000 per monthRequirements:MatricPrevious experience in a similar role as Branch Manager or Office ManagerFully bilingualComputer literateDuties & Responsibilities:General office administration, including all correspondence and general filing, creditapplications, forms, upkeep of office equipment and inventory etc.Answering telephone calls, opening /closing the office, emails and liaising with clients.Following up on quotations, order numbers, queries or any issue relating to jobs/business.Forwarding enquiries and orders promptly.Updating job list immediately when changes are made and submitting to Head Office (includingcontracts list, contract values, outstanding balances, percentages of work completed etc).Submitting invoicing details per project for each team by the 13th of every month.Checking job sheets daily, submit when required.Using job sheets to provide costing, update details of progress on site, progress for invoicingpurposes and times for overtime checking.Keep-up-to date: where each team is and how far they are/progress on each site. Usingthe information to send on a weekly schedule (Monday morning) on the teams movements& Information of progress per site.Assisting with team control, overseeing teams work schedule and stock control.Daily programming and communication with Contacts Manager, coordinator and teams, including planning of projects to be undertaken by working crew.Johannesburg once the job has been invoiced 100% (costing must however, be kept up todate during the duration of the job).Writing up monthly expense details for petty cash and forwarding to Johannesburgtimeously by the 3rd of each month. Every 2nd month send up petty cash sheets with originalslips.Submitting month end salary information, including overtime, casual wages, absenteeismor any other relevant details (cut of 13th)Forwarding petrol slips to Johannesburg on a monthly basis.Arranging upkeep of premises. Managing tenants including complaints,maintenance/repairs and souring new tenants.Ensure compliance with all requirements on site regarding health, safety and environmentalpolicies, manuals and procedures.Safety aspects as may be required from time to time.Compiling & updating safety files and contractors pack for all contracts, as required.Attending to all health and safety matters for the branch.Assisting with Risk assessments.Attending site meetings regarding health and safety/QMS/safety files/ contractors pack, asrequired.Assisting in ensuring contracts have order numbers issued timeously and completing andsubmitting safety files / contractors pack.Closing Date: 15 May 2024
