Purpose of the Role: To prepare the monthly management accounts for companies and branches within the group. Account reconciliations. Processing of invoices. Annual audit preparation and providing information to auditors. Statutory reconciliations – e.g. SARS, COID and Stats SA. Ad hoc projects and assignments. Assisting management with specific queries and resolution thereof. Duties / Responsibilities: The on-time submission of monthly management accounts in accordance with the financial reporting calendar. Management accounts to be analysed with explanations of all variances to the branch budgets. Ensuring that all ledger accounts are properly analysed and supported, where applicable, by verifiable reconciliations and/or other schedules. Processing of sundry invoices. This relates to services and/or recoveries that do not get processed through the underlying payroll system as well as inter-branch and/or inter-company recoveries. Preparation of journals including all relevant supporting schedules and, especially, the reasons for the journals. Ensuring that all transactions are correctly allocated in the general ledger, not only to the correct ledger account number, but also to the correct branch. Accruals and provisions raised as required. Maintaining the fixed asset register on Sage 300. Reviewing the trade creditor reconciliations applicable to the relevant branches. Providing detailed input into the annual budgets and, if applicable, reforecasts. Preparing the VAT reconciliations. Providing information relevant to the branches to branch managers. Preparation of information and reports as and when required by the Financial Director or other executive management. Preparation of information and reports to support submissions for B-BBEE scorecard purposes. Ensuring inter-company accounts are balanced. Internal audit and other verification processes conducted as and when required. Preparation for the annual audit in accordance with group requirements including the completion of audit packs that support each balance together with analytical reviews of expense items. Providing the auditors with supporting information/documentation as required. Record administration – ensure that all documents are filed/uploaded and retained both from an audit point of view as well as in line with statutory document retention requirements. Good housekeeping. Processing of inter-branch / inter-company transactions. Ensuring that system generated information for interface into Sage 300 is correct e.g. interface of payroll information. Qualifications / Experience: Bachelor of Commerce Degree in Finance / Accounting. A minimum of 3 years' relevant financial reporting experience. 4 years' relevant accounting experience preparing management accounts. Computer proficiency – MS Excel (non-negotiable). Sage 300 / Accpac working experience. Ability to work after hours when required in order to meet reporting deadlines. Own vehicle. Competencies: Generic Management – planning, organising and controlling (scheduling) work with problem solving skills. Business Communication & Administration – business correspondence, meetings, administration, policies and procedures. Technical Specific Competencies: Understanding & knowledge of Statutory Requirements Understanding & knowledge of accounting Basic knowledge and understanding of client contracts Preparing/reviewing reconciliations Understanding & Application of Company Financial Policy Knowledge & Understanding of Group Internal Control Performing Financial Administration Behaviour Competencies – analytical, structures, systems, creative and adaptability thinking. Decision making / problem solving Competencies – judgement and decisiveness. Action Orientated (result) Competencies – initiative, persistence, innovation, achievement and service orientated. Interpersonal Competencies – relations, communication, assertiveness, empathy, persuasion and organisational awareness. Intrapersonal Competencies – stress and self-mastery. Desired Traits and Attributes: Conscientiousness Orderly Creative Resilience Drive Responsibility Emotional Maturity Self Confidence Flexibility Self-control/discipline Independence Self-awareness Integrity Stress Tolerance Numerical Reasoning Trustworthy
