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Job DescriptionThe Advertising Coordinator is responsible for receiving and loading briefs (delivered in Microsoft Excel format) and processing them into RMS (Retail Management System) for the purpose of in-store POS marketing material. Briefs are checked for accurate content prior to briefing DTP. The candidate will be responsible for the co-ordination and distribution of workflow to the DTP team. Responsibilities include liaising with print production suppliers, managing deadlines, checking final lazers (acute attention to detail), maintaining guardbook, and ensuring material is loaded correctly and transferred to the approved supplier. Daily management of operators' work assignments is required to ensure equal distribution to meet all deadlines. The candidate will also prepare weekly reports to the Production Department and Suppliers, and conduct weekly status meetings with DTP operators to track the progress of all jobs to meet deadlines.
Minimum RequirementsMatric essential
3 – 4 years previous experience in Retail Advertising
Computer literacy: Microsoft Excel and RMS (Retail Management System) advantageous
A certificate or diploma in a related advertising field would be advantageous
CompetenciesGood client interaction and relationship building.
Assist clients by resolving brief queries, issues, and ensuring a fast response to requests.
Seamless production flow from client brief, image delivery to final proof sign off and material delivery.
Quality system output produced in time and correct for advert layouts and approval preparation.
System discipline and adherence to RMS.
Quality assurance of data.
Deadlines: Workflow Critical Path timelines are met 100%.
Quality – demonstrates accuracy, precision, and thoroughness. Monitors own work to ensure quality.
Mature and proactive
Ability to work well as part of a team
Self-motivated – demonstrates initiative and ability to be productive without constant supervision. Measures self against standard of quality.
Reliable, "can do" attitude
Ability to work in a dynamic, pressured environment under strict deadlines
Individual must be customer-focused, flexible, and conscientious
Dependability – follows instructions, responds to management direction; commits to long hours of work when necessary to reach goals.
Professionalism – reacts well under pressure; treats others with respect and consideration regardless of status or position; maintains confidentiality.
Communication – speaks clearly in positive or negative situations; listens and gets clarification.
Ethics – works with integrity and ethically; upholds organizational and shared values and principles.
Problem Solving - identifies and resolves or escalates problems in a timely manner. Gathers and analyses information skillfully.
Customer Service - responds to requests for service and assistance.
Detail-oriented – maintains a high quality standard of work.
Good organizational skills with ability to prioritize and meet deadlines.
Flexible and open to change; embraces technology-driven procedures as a medium to work efficiently.
Uses intuition and experience to complement the role.
Own reliable transport is essential (non-negotiable).
ResponsibilitiesLoading and managing briefs and changes within RMS complying with strict deadline dates.
Quality assurance of data uploaded into the system.
Open jobs on RMS, track progress.
Knowledge of each creative application to brief DTP accurately.
Traffic and manage timelines aligning to DC deliveries.
Troubleshoot and resolve brief issues ensuring a fast response to requests.
Manage all work through the RMS systems and procedures.
Ensure barcodes and product information are correct on all Advert Notification briefs and follow up with internal service providers for image delivery.
Ensure a continuous workflow process for all types of briefs, i.e., Ad hoc and in-store.
On time, check & ensure correct creative theme & other relevant CI elements supplied with brief to DTP.
Ensure accurate data and information input into the system for work schedules, reports, and weekly status.
Communication through tracking of each job and liaising with DACs, Buyers, and the Production Department.
Providing weekly status updates on all jobs. This will also include day-to-day queries as received from all workflow role players.
Ensure on track to meet DC deadlines. Raise the flag where potential delays may occur.
Update briefs with changes from DACs to DTP.
Update and concatenate changes into the Online Adnote from Online Proofing reverts.
Ensure barcodes are correctly communicated to the image delivery service provider, engage with external service providers to ensure product images are available within stipulated turnaround times.
Ensure integrated advert files are correct per the brief and quality assured before supplying for DTP layout and amendments.
Printer file management. All files are loaded to the correct service provider, checked, and in hi-res format.
Missed deadline dates by buyers are recorded and escalated timeously.
Ensure Guardbook module is maintained.
Closing date: 11 September 2024 If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Discover who we are
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