Administration Assistant (Jb4759)

Administration Assistant (JB4759)
Germiston, GautengR12 000 to R15 000 a month CTCPermanent
A non-profit organization with international recognition, dedicated to upholding Islamic values, especially in Halaal standards and dietary laws, is looking for an Administration Assistant to join their team. It works with respected religious and professional groups to ensure high standards in Halaal certification. As a founding member of the World Halaal Council, it is acknowledged by Muslim countries and the global community.
Minimum Requirements:

Minimum Grade 12 (Matric)
Diploma or certification in administration management or a related field (advantageous)
At least 5 years of proven secretarial and administrative experience
Experience in customer liaison
Proficient in Microsoft Outlook, Word, Excel, and Sage Pastel (or similar software)
Excellent communication skills (both written and verbal)
Strong organizational skills and attention to detail
Ability to think critically and solve problems
Self-motivated, independent, and self-aware

Duties and Responsibilities:

Serve as the central point of contact, ensuring smooth administrative processes within business units
Coordinate and manage appointments for the business unit management
Support the Managing Director and Operations Manager with projects, presentations, and document preparation
Handle appointment scheduling, phone calls, visitor information, and meeting organization for management
Maintain proper archiving of documentation at the sub-company level
Prepare written statements, meeting minutes, and other documents as requested by management
Track current jobs, manage staff assignments, vehicle tracking, and staff hours in coordination with the Operations Manager
Manage project documentation, including opening and closing projects and tracking payments and financials
Foster a supportive and collaborative environment with internal and external partners
Assist with everyday commercial tasks, such as documentation, drafting letters, and compiling information
Liaise with the company bookkeeper and provide necessary information or assistance
Organize courier shipments of documents, samples, and materials to external stakeholders

Please do not apply using scanned CVs; no supporting documentation is required at this point, this will be requested later.
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