The University of the Western Cape has an asset register with historic costs exceeding R3.3 billion, containing over a hundred thousand unique items. The recording of this huge investment in the fixed assets register poses a complex and challenging set of tasks that require the skills and efforts of a talented and diligent Fixed Asset Accountant. The Fixed Asset Accountant will report to the Financial Accountant and be responsible for staff controlling physical fixed assets. We seek a skilled individual to plan, organize and manage the Fixed Assets Department through the use of resources, systems, and people in order to ensure compliance with legislation, policies, and procedures. Duties and responsibilities will entail: Full disclosure relating on Annual Financial Statements to Fixed Assets in the Income Statement, Balance Sheet, and Notes in terms of accounting standards (IFRS 16) Leases & Corresponding Liabilities Knowledge of Maintaining the asset register with this class of assets Knowledge of capitalisation of lease requirements in terms of IFRS Disclose capital projects i.e. property, plant and equipment according to IFRS standards Knowledge of significant assets and IFRS Liaise with Building Contractors and other major infrastructure and equipment projects Budget & Planning Forecasting the effect of Future capital investments for Budgets and Five-year Plan Knowledge and application of capital budgeting to assist the Management Accountant with Budgets, Forecasting, and Five-year Plans Developing and maintaining the asset register Maintaining accounting and management information relating to fixed assets Reviewing and reporting on GL fixed asset and related information to detect potential errors/inconsistencies Informing and advising relevant department heads of fixed asset management Providing fixed asset related information on request and being available to clarify such information to users and heads of cost centres Staying abreast of practical implications of legislation and IFRS changes relating to fixed assets Ensuring the accounting for additions, disposals, and depreciation of fixed assets is accurately and timeously updated in the ledger Providing financial procedural advice relating to various stakeholders Responsible for the asset registers and general ledger to ensure completeness, accuracy, and validity Preparing/assisting with the preparation of various fixed asset accounting related reports required by the Department of Higher Education and other statutory bodies Performing various administrative tasks that form part of the Fixed Asset Accounting and Management function of the university Design, write, update, and enforce policies and procedures which govern fixed assets Enforcing the Fixed Asset policy Plan, execute, and reconcile ad hoc asset counts periodically, carrying out asset counts Attend infrastructure project meetings Minimum Requirements: Post matric qualification: Bachelor's in Accounting (NQF 7) 3 years' relevant experience in fixed assets 2 years' supervisory experience Valid Drivers' Licence with 2 years driving experience MS Word (including creating templates, using tables etc.); MS Excel (non-negotiable) including developing reports, using lookups and pivot tables; and an e-mail and scheduling application (preferably G-mail) Experience with the following software will be a distinct advantage: Infor LN or any other ERP system Fixed Assets Register system Knowledge and skills specific to the role: The candidate will deal with large volumes of data and must be able to work in an ordered and organized manner. The role requires dealing with people from widely differing professional, financial, social, and educational backgrounds, and the candidate must be able to maintain a professional demeanor towards them. The position requires analysis of current financial policies, conditions, and circumstances as well as understanding the implications of proposed actions. To effectively manage all of the above, the candidate will require the following skills/attributes: Exceptional data management and organisational skills The ability to think analytically regarding financial and operational matters Commitment to solving problems rather than merely following procedures Good written and verbal communication skills, including the use of electronic media Self-confidence Honesty, integrity, and trustworthiness
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